Compliance Officer

2 weeks ago

New York, New York, United States Chapel & York Full time

Position Title: Regulatory Affairs Coordinator

Objective of the Role:

To facilitate prompt and precise legal and regulatory submissions while delivering exceptional service for US 501(c)(3) Standard Management Clients.

Work Schedule: 20-25 hours/week, with potential for full-time.

Collaborative Teams:

Charity Management Team

Finance Team

IT Department

Reporting Structure:

Reports to the US Client Services Manager.

Core Responsibilities:

  • Oversee, finalize, and submit regulatory reports for US 501(c)(3) organizations.
  • Gather, organize, and evaluate financial documentation and necessary information from clients for IRS 990 submissions.
  • Ensure timely completion of all federal and state filings, maintaining compliance and good standing of entities, collaborating with external vendors as needed.
  • Establish new 501(c)(3) entities and prepare/file essential documentation to secure IRS approval.
  • Manage the dissolution of 501(c)(3) entities and prepare/file requisite paperwork for dissolution.
  • Coordinate with Charity Management team members to relay information to clients as necessary.
  • Maintain accurate records of time dedicated to US Standard Management clients.
  • Update client information in Zoho, ShareFile, and other relevant systems.
  • Distribute standardized materials as directed.
  • Stay informed on the technical aspects of operating a US nonprofit, as well as new products, services, and policies from Chapel & York.
  • Contribute as part of a growing team focused on sustaining our success.
  • Engage with Chapel & York's social media and marketing initiatives as required.

The above responsibilities are not exhaustive and additional duties may be assigned as necessary.

Essential Skills and Qualifications:

  • Demonstrated comprehensive knowledge of US charity legal and regulatory standards.
  • Exceptional attention to detail.
  • Proven ability to manage multiple tasks and prioritize effectively to meet strict deadlines.
  • Direct experience with US banking and postal services.
  • Strong communication skills with internal and external stakeholders at all levels.
  • Experience within the US nonprofit sector.
  • Familiarity with CRM systems.
  • Ongoing interest and engagement with the global charity sector.
  • High level of self-motivation, with the capacity to learn rapidly and undertake tasks beyond the current skill set.
  • Strong organizational skills and well-developed communication abilities.
  • Ability to work independently with remote oversight, manage pressure, and set appropriate priorities to meet deadlines.
  • Proven capability to collaborate within a global team; occasional communication outside of standard office hours may be necessary due to time zone coordination.

Compliance with Policies:

All employees must adhere to Chapel & York's rules, policies, and procedures at all times. These do not constitute part of your employment contract. The organization reserves the right to review, revise, amend, or replace these policies and introduce new ones at any time, with prior notification of any changes.

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