Part Time Legal Office Assistant
1 week ago
We are seeking a highly skilled and professional Part Time Legal Office Receptionist to join our team at Ultimate Staffing. As a key member of our office team, you will be responsible for providing exceptional customer service, managing incoming calls, and ensuring the smooth operation of our office.
Key Responsibilities- Welcome clients, visitors, and vendors with a warm and professional demeanor.
- Manage incoming calls, directing them to the appropriate person and taking accurate messages when necessary.
- Maintain a high level of professionalism and confidentiality when handling sensitive information.
- Assist with scheduling appointments, meetings, and conference room usage.
- Ensure the efficient handling of incoming and outgoing mail, packages, and legal documents.
- Operate the firm's phone system, including routing calls and setting up voicemail.
- Present a polished and professional image at all times.
- Offer clients refreshments and make them comfortable while they wait for meetings or appointments.
- Address client concerns, complaints, or inquiries in a timely and professional manner.
- 2+ years of working experience in a professional environment.
- Proficient in Microsoft Office programs.
- Experience with or willingness and ability to learn our phone system.
- Excellent communication skills.
- Associate degree minimum or equivalent related work experience.
Ultimate Staffing is an equal opportunity employer and welcomes applications from all qualified candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.
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