AEL Program Coordinator

1 month ago

Irving, Texas, United States Irving ISD Full time

Job Title: AEL Program Secretary

Job Summary: We are seeking a highly organized and detail-oriented AEL Program Secretary to join our team at Irving ISD. The successful candidate will provide administrative support to the Adult Education and Literacy Grant (AEL) Program Manager and Instructional Staff.

Key Responsibilities:

  • Maintain inventory records for materials, technology hardware/software, curricula, and testing materials.
  • Answer incoming calls, take reliable messages, and provide ABE information to the public.
  • Assist in writing letters, memos, and reports necessary to meet the Adult Education program guidelines.
  • Facilitate childcare processes for sites with childcare.
  • Assist with registrations and orientations for incoming students.
  • Ensure office space is organized and operational for daily processes.
  • Compile and distribute management communications to staff and students upon request.
  • Maintain documentation and backup information for all contracts and payroll matters.
  • Assist in the preparation of all budget, payroll forms, and related financial documents.
  • Process documentation, payroll reports in MUNIS, budget reports, and invoices through MUNIS as submitted and forward documents in a timely and accurate manner when necessary.
  • Process monthly and bi-weekly payroll.
  • Retrieve and enter data into Kronos.
  • Coordinate and assign AEL substitute schedule for at least 20 sites.
  • Maintain physical and computerized departmental files, records budget activities, and disseminate information to supervisor(s) as necessary.
  • Assist in the coordination and implementation of all department meetings/events/trainings.
  • Meet proficiency levels of required technology skills and incorporate appropriate technology in daily work as required by supervisor.
  • Treat students, co-workers, supervisors, and visitors with dignity and respect.

Requirements:

  • Accredited High School Diploma or equivalent.
  • One (1) year of related experience.
  • Excellent computer skills with knowledge of MS Office professional and MS Windows.
  • Ability to successfully complete assignments accurately, in a timely manner, with general supervision.
  • Ability to work effectively with all levels of district personnel as well as linguistically and culturally diverse constituencies.
  • Knowledge of Adult Basic Education regulation to meet federal, state, and local guidelines.
  • Knowledge of payroll and budgeting systems (Kronos and MUNIS).
  • Ability to maintain accurate records and prepare accurate and timely correspondence.
  • Problem-solving skills in researching and responding to inquiries and other tasks assigned.
  • Organizational, prioritization, communication, customer service, and interpersonal skills required to achieve the goals of the position.

Working Conditions:

Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.

Safety:

Perform all duties in a safe and responsible manner. Observe all safety precautions.

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