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Records Management Specialist
2 months ago
Job Summary:
The Missouri Secretary of State is seeking a highly skilled Records Management Specialist to join our team. As a key member of our Records Services Division, you will play a critical role in evaluating the administrative, legal, historical, and fiscal value of records generated by state agencies.
Key Responsibilities:
- Develop and Implement Records Management Policies: Participate in the development and implementation of records and information management policies and procedures that ensure compliance with state and federal regulations.
- Evaluate and Appraise Records: Evaluate the administrative, legal, historical, and fiscal value of records generated by state agencies, and provide recommendations for their retention, destruction, or digitization.
- Provide Training and Support: Develop and deliver training modules and presentations related to records management, and provide technical assistance to state agencies on records management policies and procedures.
- Assist with Records Disposition Schedules: Assist state agencies with the development of records disposition schedules, and present recommendations to the State Records Commission.
- Supervise and Coordinate: May plan, assign, and supervise the work of clerical staff and interns, and coordinate with other state agencies to ensure effective records management practices.
Requirements:
- Education and Experience: Bachelor's degree in history, business, public administration, information systems, library science, or other related field. Relevant work experience may be considered in lieu of education. A master's degree in history, library science (with an archival and/or information science focus), computer science, or other related field is preferred.
- Knowledge and Skills: Demonstrated knowledge of standard records management practices, experience in a public records environment, and certification as a Records Manager (CRM) or commitment to obtain such. Strong computer skills, including word processing, spreadsheet, database, presentation, and communications software.
- Physical and Travel Requirements: Able to lift heavy boxes weighing on average 40-50 pounds, and possess a Missouri Driver's License with the ability to travel statewide.
Preferred Qualifications:
- Knowledge of Electronic Imaging Systems: Knowledge of hardware and software used for electronic imaging systems, document management systems, and personal computers.
- Knowledge of Digital Preservation Standards: Knowledge of digital preservation standards and best practices, including working knowledge of the OAIS Reference Model and metadata standards such as Dublin Core, METS, or PREMIS.
- Knowledge of Web-Page Development: Knowledge of web-page development and design.
