Operations and Maintenance Specialist
2 months ago
About the Role
The Facility Manager will be responsible for maintaining and overseeing the building and company grounds, ensuring a safe and functional workspace. This includes negotiating contracts with service providers, managing contractors, inspecting facilities to meet safety regulations, and coordinating renovations and updates.
Key Responsibilities
- Facility Management
- Ensure the facility is operational by overseeing building and grounds maintenance.
- Collaborate with contractors on projects and contracts.
- Ensure the facility is clean and maintained by scheduling and managing cleaning company.
- Schedule and supervise maintenance repair work and assist with installations and servicing of equipment.
- Oversee Building Safety:
- Point of contact for fire department, police department, security company, and alarm monitoring service and inspections.
- Conduct and document facility inspections.
- Maintain and communicate safety procedures to staff.
- Maintain facility calendar and scheduling.
- Communicate with staff on upcoming events and/or any facility updates.
- Provide keys and fobs for staff, renters, and contractors.
- Manage facility rentals:
- Point of contact for leases and tenants.
- Schedule and manage meeting spaces, including contracts and payments.
- Manage group and volunteer projects, as well as track and record volunteer hours.
Management of AJC Assets
- Manage AJC vehicles, including the Dental Bus and driver, and AJC Van.
- Collaborate with phone and internet company.
- Handle IT relations, including issuing computers, phones, and other technology.
- Handle general maintenance of office equipment, such as printers, and schedule servicing as needed.
- Manage onsite IT volunteer.
Qualifications and Skills
- High School Diploma or its equivalent.
- 2-3 years of experience in facilities management or equivalent related functions.
- Able to work full-time hours (32-40 hours/week).
- Knowledge of OSHA and other safety and environmental regulations.
- Organized, self-starter, and detail-oriented.
- Excellent communication skills.
- Strong negotiation skills.
- Excellent customer service focus.
- Knowledge of general maintenance, IT, and equipment.
- Understanding of accounting knowledge.
- Available to work occasional evenings and weekends.
- Valid NC Driver's License.
- Must have received or be willing to receive Covid-vaccine by date of hire. If unvaccinated, weekly Covid-testing is required.
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