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Acquisition Specialist

2 months ago

Charleston, West Virginia, United States West Virginia Full time
Job Title:
Procurement Coordinator (Purchasing Agent)

Division:
Administrative Services

Reports To:
Comptroller/Assistant Administrative Services Director

Supervisory Responsibility:
None

FLSA Status:
Non-exempt

Nature of Work:

Under general supervision, the Procurement Coordinator (Purchasing Agent) engages in administrative tasks related to organizing and coordinating purchasing functions within the agency. This role involves developing and implementing strategies for addressing financial challenges and enhancing administrative services.


Key Responsibilities:

1. Collaborate with inter- and intra-agency personnel and vendors to conduct business transactions, gather information, or discuss relevant topics.

2. Review various purchasing documents and requisitions to ensure compliance with established procurement protocols; verify documentation for accuracy and completeness.

3. Assist in acquiring product information and formulating procurement specifications.

4. Evaluate proposed transactions for alignment with budgetary constraints, departmental policies, and applicable laws.

5. Manage contracts to ensure that goods and services adhere to contract specifications and delivery requirements.

6. Maintain organized files in both hard copy and electronic formats; generate reports for regular review.

7. Provide input for procedural improvements and monitor the effectiveness of implemented solutions.

8. Contribute to the development of manuals related to the area of assignment, ensuring clarity and compliance with state laws.

9. Advise staff on fiscal, legal, or procedural requirements through various communication methods.

10. Deliver training to agency staff regarding the purchasing process.

11. Perform other duties as assigned.


Working Conditions:

Office environment requiring sitting, bending, walking, and manual dexterity. Some travel may be necessary.


Knowledge, Skills, and Abilities:

1. Familiarity with regulations and procedures relevant to the role.

2. Understanding of general office practices.

3. Knowledge of state and federal laws related to procurement.

4. Proficiency in software applications, including Microsoft Office and enterprise accounting software.

5. Ability to manage complex and confidential assignments independently.

6. Competence in collecting and compiling accurate information.

7. Skill in preparing reports and visual aids.

8. Strong communication skills, both verbal and written.

9. Basic arithmetic skills.


Education:

A high school diploma or equivalent is required; vocational training or an associate degree in accounting, business, or a related field is preferred.


Experience:

A minimum of three years of progressively responsible experience in bookkeeping, accounting, procurement, or a related field is required; experience or certification in public procurement is preferred.


Licenses/Certifications:

Certification in public procurement is preferred.


Additional Requirements:

A valid driver's license is required. Candidates must successfully complete pre-employment drug testing and a law enforcement background investigation.

Maintaining a positive image of the agency and the state is essential.