Legal Secretary

This is a full-time position located in the Department of Industrial Relations, Office of the Director Legal Unit. The Legal Secretary works in a seated cubicle and requires extensive use of a computer, monitor, keyboard, and mouse throughout the day.

Under the general supervision of the Legal Support Supervisor, Legal Secretaries independently perform a full range of legal secretarial duties for the Department of Industrial Relations, Office of the Director Legal Unit. This includes finalizing legal pleadings and other legal documents, electronically filing legal pleadings, serving legal pleadings and other documents, and maintaining up-to-date appearance and filing calendars.

• Finalize legal pleadings and other legal documents, including formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service;
• Electronically file legal pleadings in the workers' compensation system, in state and federal trial and appellate courts, and in the State Personnel Board;
• Serve legal pleadings and other documents on other parties to an action;
• Review applicable court rules to ensure pleadings, exhibits, and other documents comply;
• Organize, file, and serve trial exhibits;
• Maintain up-to-date appearance and filing calendars;
• Coordinate depositions, including arranging for location and court reporter;
• Prepare and serve subpoenas;
• Create and maintain paper and electronic case files;
• Process attorneys' incoming and outgoing mail;
• Answer and screen telephone calls;
• Make travel arrangements for attorneys using State 'Concur' system, and process attorney travel expense reimbursements, using State 'CalATERS' system;
• General support of the office and organizational needs of OD Legal.

This position requires professionalism, discretion, adherence to confidentiality requirements, attention to detail, the ability to accurately follow instructions, reliable attendance, the ability to use proper grammar, spelling, and tone in written communications, and the ability to type at least 45 words per minute. The ability to use a computer and full proficiency in the functions of Microsoft Word, Outlook, and Adobe for the creation and finalization of formal legal documents, calendaring, and email are essential.

This position is located at the Elihu Harris State Building, 1515 Clay Street, Suite 701, Oakland, California. The building is 22 stories tall and houses offices for several State of California agencies. The Legal Secretary works in a seated cubicle and requires extensive use of a computer, monitor, keyboard, and mouse throughout the day.

This position requires a valid typing certificate confirming the ability to meet the minimum typing speed of at least 45 words per minute, prior to being hired. Please be thorough, accurate, and detailed when filling out your State application form for this position.