Legal Secretary

This is a full-time position located in the Department of Industrial Relations, Office of the Director Legal Unit (OD Legal). The Legal Secretary works in a seated cubicle, primarily supporting the work of attorneys who handle workers' compensation cases, civil and administrative litigation, and other areas.

• Finalize legal pleadings and other documents, including formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service;
• Electronically file legal pleadings in the workers' compensation system (using EAMS), in state and federal trial and appellate courts, and in the State Personnel Board;
• Serve legal pleadings and other documents on other parties to an action;
• Review applicable court rules to ensure pleadings, exhibits, and other documents comply;
• Organize, file, and serve trial exhibits;
• Maintain up-to-date appearance and filing calendars;
• Coordinate depositions, including arranging for location and court reporter;
• Prepare and serve subpoenas;
• Create and maintain paper and electronic case files;
• Process attorneys' incoming and outgoing mail;
• Answer and screen telephone calls;
• Make travel arrangements for attorneys using State 'Concur' system, and process attorney travel expense reimbursements, using State 'CalATERS' system;
• General support of the office and organizational needs of OD Legal.

• Professionalism, discretion, adherence to confidentiality requirements, attention to detail, the ability to accurately follow instructions, reliable attendance, the ability to use proper grammar, spelling, and tone in written communications, and the ability to type at least 45 words per minute;
• Strong organizational skills, the ability to prioritize among multiple tasks, keep track of deadlines, and ensure work is completed in a timely manner;
• Ability to use a computer and full proficiency in the functions of Microsoft Word, Outlook, and Adobe for the creation and finalization of formal legal documents, calendaring, and email.

This position is located at the Elihu Harris State Building, 1515 Clay Street, Suite 701, Oakland, California. The building is 22 stories tall and houses offices for several State of California agencies. The Legal Secretary works in a seated cubicle, with extensive use of a computer, monitor, keyboard, and mouse throughout the day.

This is a non-exempt, full-time, permanent position. Employees in this position work eight hours per day, generally from Monday to Friday, 8:00am to 5:00pm, with a one-hour lunch. There is some flexibility as to the exact schedule, which will be discussed with the supervisor. This is an in-office position, with access to the building requiring a security badge, which is issued to all employees. Members of the public must go through a metal detector; employees who forget their badges must do the same.