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File Clerk
2 months ago
This File Clerk position is located in the Health Information Management Section of the Business Office Service Line at the Providence VA Medical Center. The duties and responsibilities are carried out throughout the medical center.
Key Responsibilities- Reviews, analyzes, organizes, abstracts, processes, scans, and maintains clinical and administrative documents in any medium.
- Interfaces with personal computer (PC) applications as well as numerous Vista applications.
- Analyzes and researches medical and administrative reports received from non-VA health care facilities.
- Performs qualitative reviews on work performed by self and others.
- Assures patient care data entered into (VistA) Veterans Health Information Systems and Technology Architecture and/or (CPRS) Computerized Patient Record System is accurate, timely, complete, and reliable.
- Correctly configures all documents imported from other devices or sources, including pdf, tiff, jpeg files, etc. in VistA Imaging/Capture.
- Maintains a tracking system to follow up on missing, incomplete, or unauthenticated documents to assure timely scanning.
- Keeps current on emerging issues, trends, and changes in regulatory requirements in the Health Information Management Section, including the electronic health record, document scanning, and information technology.
- Uses a variety of VA Clinical practice guidelines to perform daily functions, including VistA, CPRS, and Vista Imaging Capture, Vista imaging Display, FBCS Medical Record Scanning, and Doc Search.
- Works within a team environment; supports peers in meeting goals and deadlines; flexible and can multi-task; works well under pressure; and manages and coordinates work to meet frequently changing priorities and deadlines.
- Arranges records for storage/reference. Prepares files for retention and disposal.
- Applies laws and regulations pertaining to the security, privacy, and confidentiality of health information, (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA), etc.).
- You must be a U.S. Citizen to apply for this job.
- Selective Service Registration is required for males born after 12/31/1959.
- You may be required to serve a probationary period.
- Subject to background/security investigation.
- Selected applicants will be required to complete an online onboarding process.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP).
- To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/07/2024.
- You must qualify based on your experience and/or education as described below:
- General Experience: You must have at least one (1) full year of general experience, including but not limited to: progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
- Education: You may substitute education for the required experience. To qualify based on education for this grade level, you must have 2 years above high school. Degree must be relevant to the position to be filled.
- Combination of General Experience and Education: You may also combine successfully completed education and general experience as outlined above to meet the requirements of the position.
- Computer knowledge and usage, CPRS knowledge a plus.
- Attention to Detail
- Clerical
- Communications
- Computer Skills
- Information Management
