Facilities Department Coordinator
4 days ago
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.
Job DescriptionWe are seeking a highly organized and detail-oriented Department Coordinator to join our team. As a Department Coordinator, you will provide administrative support to ensure the efficient operation of the office, support managers and employees through various tasks related to organization and communication, and be responsible for confidential and time-sensitive material.
Responsibilities:- Organize and schedule appointments and meetings
- Maintain contact lists
- Purchasing responsibilities - create requisitions for purchase orders (one-time purchases and also blanket POs for vendors), tracking of purchase orders, communications with vendors pertaining to purchase orders and invoices
- Invoicing Reconciliation
- Produce and distribute correspondence memos, letters, faxes, and forms
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Perform editing and formatting services
- Provide transcription services
- Prepare or generate regularly scheduled reports
- Prepare and monitor invoices
- Submit and reconcile expense reports
- Take and produce meeting notes
- Research and create presentations
- Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Review department records for accuracy and note any corrections needed
- Photocopy and print documents on behalf of other colleagues
- Implement clerical duties and administrative processes
- Conduct data entry
- Coordinate meetings and associated requirements
- Perform other duties as assigned
- High school diploma or equivalent; college degree preferred
- 5+ years of similar work experience
- MS Office
- Experience with Coupa and Esker
- Prior experience in the regulated manufacturing environment (FDA, USDA, etc.)
- Competitive hourly rate: $19.60 - $39.20/hour
- Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
- An excellent retirement savings plan with high employer contribution
- Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists
Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
-
Facilities Department Coordinator
3 days ago
Scarborough, Maine, United States Abbott Laboratories Full timeAbout AbbottAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.Working at AbbottAt Abbott, you can do work that matters, grow,...
-
Retail Department Coordinator
1 month ago
Scarborough, Maine, United States HomeGoods Full timeJob SummaryWe are seeking a highly skilled and organized Retail Department Coordinator to join our team at HomeGoods. As a key member of our operations team, you will be responsible for ensuring the efficient processing of merchandise, maintaining a clean and organized store, and providing exceptional customer service.Key ResponsibilitiesMerchandise...
-
Scarborough, Maine, United States Maine Medical Center Full timeJob SummaryThe Administrative Specialist II role at Maine Medical Center is responsible for coordinating daily activities of the assigned department and administrative operations. The ideal candidate will have three years of experience in an administrative support role and advanced Microsoft Office skills. Key responsibilities include preparing...
-
Facilities Maintenance Technician
3 weeks ago
Scarborough, Maine, United States Abbott Laboratories Full timeAbout Abbott LaboratoriesAbbott Laboratories is a global healthcare leader that empowers people to live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals, and branded generic medicines.Our diagnostic testing is a...
-
Facilities Technician II
3 days ago
Scarborough, Maine, United States Abbott Laboratories company Full timeAbout AbbottAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.Our diagnostic testing is a compass, providing information that...
-
Facilities Maintenance Technician
4 weeks ago
Scarborough, Maine, United States Abbott Full timeAbout AbbottAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.We're empowering smarter medical and economic decision making...
-
Facilities Maintenance Technician
4 weeks ago
Scarborough, Maine, United States Abbott Laboratories Full timeAbout Abbott LaboratoriesAbbott Laboratories is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.Our Diagnostic Testing...
-
Medical Records Coordinator
4 weeks ago
Scarborough, Maine, United States New England Life Care Full timeJob SummaryWe are seeking a highly organized and detail-oriented Medical Records Coordinator to join our team at New England Life Care. As a Medical Records Coordinator, you will be responsible for managing and maintaining accurate and up-to-date medical records, while providing administrative support to our sites.Key ResponsibilitiesAccurately file clinical...
-
Facilities Maintenance Specialist
4 days ago
Scarborough, Maine, United States ProKatchers Full timeJob Title: Facilities Technician ILocation: Scarborough, MEWe are seeking a skilled Facilities Technician I to join our team at ProKatchers. As a key member of our facilities team, you will be responsible for maintaining the upkeep and repair of our facilities, ensuring a safe and efficient working environment.Key Responsibilities:Maintain and repair...
-
Facilities Maintenance Specialist
3 weeks ago
Scarborough, Maine, United States ProKatchers Full timeJob Title: Facilities Technician ILocation: Scarborough, MEJob Summary: We are seeking a skilled Facilities Technician I to join our team at ProKatchers. The successful candidate will be responsible for maintaining and repairing facilities, equipment, and systems to ensure a safe and efficient work environment.Key Responsibilities:Maintain and repair...
-
Human Resources Coordinator
1 month ago
Scarborough, Maine, United States Manpower Group Inc. Full timeHR Assistant Opportunity in Scarborough, MaineWe are seeking a highly organized and detail-oriented HR Assistant to join our team in Scarborough, Maine. As an HR Assistant, you will play a critical role in supporting the HR department with various tasks and projects.Key Responsibilities:Assist with HR project management, including coordinating activities,...
-
Audiology Department Supervisor
2 weeks ago
Scarborough, Maine, United States MaineHealth Full timeJob SummaryWe are seeking a highly skilled Audiologist Supervisor to join our team at MaineHealth. The successful candidate will be responsible for overseeing the operational aspects of the audiology department, including audiology services and staffing needs.Key ResponsibilitiesSupervise and oversee all operational aspects of the audiology...
-
Training Coordinator
4 weeks ago
Scarborough, Maine, United States Blue Star Partners LLC Full time{"h1": "Training Coordinator Job Description", "p": "At Blue Star Partners LLC, we are seeking a highly skilled Training Coordinator to join our team. As a key member of our operations team, you will be responsible for providing Learning Management System (LMS) software support and assisting managers in determining training needs and...
-
Audiology Department Manager
1 month ago
Scarborough, Maine, United States Maine Medical Center Full timeJob SummaryThe Audiologist Supervisor is a key member of our audiology team, responsible for overseeing the operational aspects of the department. This role requires a strong clinical background, excellent leadership skills, and the ability to work effectively with physicians, audiologists, and other healthcare professionals.Key ResponsibilitiesSupervise and...
-
Electrical Project Coordinator
2 days ago
Scarborough, Maine, United States LaPlante Electric Inc. Full timeAbout the RoleWe are seeking a highly skilled Electrical Project Coordinator to join our team at LaPlante Electric Inc. in Scarborough, ME. As a key member of our operations team, you will be responsible for ensuring the smooth execution of our electrical projects.Key Responsibilities:Coordinate with internal sales personnel, external associates, and clients...
-
Audiology Department Supervisor
4 weeks ago
Scarborough, Maine, United States MaineHealth Full timeAudiologist Supervisor-Otolaryngology Job SummaryWe are seeking an experienced Audiologist Supervisor to oversee the audiology department and lead a team of audiologists in providing high-quality patient care. The ideal candidate will have a strong background in audiology, excellent leadership skills, and the ability to work effectively in a fast-paced...
-
Audiology Department Manager
2 weeks ago
Scarborough, Maine, United States Maine Medical Center Full timeJob SummaryThe Audiologist Supervisor is a key member of our audiology team, responsible for overseeing the operational aspects of the department. This role requires a strong clinical background, excellent leadership skills, and the ability to work effectively with physicians, audiologists, and other healthcare professionals.Key ResponsibilitiesSupervise and...
-
Audiology Department Manager
4 weeks ago
Scarborough, Maine, United States Maine Medical Center Full timeJob SummaryThe Audiologist Supervisor is a key member of our audiology team, responsible for overseeing the operational aspects of the department. This role requires a strong clinical background, excellent leadership skills, and the ability to work effectively with physicians, audiologists, and other healthcare professionals.Key ResponsibilitiesSupervise and...
-
Administrative Coordinator Cardiology
4 days ago
Scarborough, Maine, United States MaineHealth Full timeJob Summary We are seeking a highly organized and detail-oriented Administrative Specialist II to join our Cardiology team at MaineHealth. Responsibilities: * Coordinate daily activities of the assigned department and administrative operations * Prepare correspondence, reports, and other documents * Make travel arrangements * Manage schedules and...
-
Medical Records Coordinator
4 weeks ago
Scarborough, Maine, United States MaineHealth Full timeMedical Records Specialist Role OverviewAt MaineHealth, we are seeking a highly skilled Medical Records Specialist to join our team in the Cardiology department.Responsibilities:* Coordinate efforts and perform functions related to the daily operations of the medical records department* Ensure accurate and timely processing of medical records* Maintain...