Facilities Department Coordinator

4 days ago

Scarborough, Maine, United States Abbott Full time
About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.

Job Description

We are seeking a highly organized and detail-oriented Department Coordinator to join our team. As a Department Coordinator, you will provide administrative support to ensure the efficient operation of the office, support managers and employees through various tasks related to organization and communication, and be responsible for confidential and time-sensitive material.

Responsibilities:
  • Organize and schedule appointments and meetings
  • Maintain contact lists
  • Purchasing responsibilities - create requisitions for purchase orders (one-time purchases and also blanket POs for vendors), tracking of purchase orders, communications with vendors pertaining to purchase orders and invoices
  • Invoicing Reconciliation
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Perform editing and formatting services
  • Provide transcription services
  • Prepare or generate regularly scheduled reports
  • Prepare and monitor invoices
  • Submit and reconcile expense reports
  • Take and produce meeting notes
  • Research and create presentations
  • Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Review department records for accuracy and note any corrections needed
  • Photocopy and print documents on behalf of other colleagues
  • Implement clerical duties and administrative processes
  • Conduct data entry
  • Coordinate meetings and associated requirements
  • Perform other duties as assigned
Requirements:
  • High school diploma or equivalent; college degree preferred
  • 5+ years of similar work experience
  • MS Office
  • Experience with Coupa and Esker
  • Prior experience in the regulated manufacturing environment (FDA, USDA, etc.)
What We Offer:
  • Competitive hourly rate: $19.60 - $39.20/hour
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

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