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Document Management Specialist

2 months ago

Honolulu, Hawaii, United States Dragados Full time
Key Responsibilities

Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment. Establishes and maintains good relationships with all staff, Owner, and subcontractors/suppliers. Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required. Acts as a liaison with the various entities associated with the project.

Document Management

Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents. Manages timely submission of RFIs, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow-up to maintain schedule of submission/re-submission.

Metadata Management

Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR. Primary user of the Owner EDMS system. Responsible for training material and training all personnel accessing the project EDMS system. This individual may be responsible for managing, training, and developing document control specialists.

Requirements
  • 8+ years' experience in document management, preferably in a leadership or supervisory role.
  • Electronic Document Management System (EDMS) experience (strongly preferred).
  • Experience in an engineering and/or construction environment.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.).

Full compensation package: $100,000-$140,000