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Fiscal Management Associate

2 months ago

Boston, Massachusetts, United States Commonwealth of Virginia Full time

Job Responsibilities

As a Fiscal Technician within the Commonwealth of Virginia, your primary responsibilities will encompass:

Accounts Payable – Exhibit a thorough understanding of the agency's accounts payable policies and procedures, including compliance with the Virginia Prompt Payment Act. Process, verify, and reconcile invoices in the financial system, ensuring accurate data entry. Scrutinize charges and distributions for correctness and appropriateness. Confirm that all documentation includes necessary signatures, approvals, and required SWAM documentation.

Accounts Receivable – Display knowledge of the agency's accounts receivable policies and procedures. Handle the receipt, review, and data entry of accounts receivable documentation. Ensure that all documents have the appropriate supervisory signatures and approvals. Collaborate with originating locations to investigate and resolve discrepancies. Generate financial reports, interpret nVision reports, and execute queries. Manage, purge, and dispose of files in accordance with established guidelines and schedules.

Administrative Functions – Support special projects as needed. May assist in generating reports for invoice tracking and monitoring project deliverables.

Essential Qualifications


• Proficient understanding of fundamental accounting and business principles to effectively monitor and analyze data.

• Familiarity with office and program support functions.

• Experience in data entry within automated financial systems.

• Strong oral and written communication skills for effective interaction with internal and external stakeholders, and the ability to work independently or collaboratively.

• Proven experience in interpreting and applying basic policies and procedures, as well as implementing procedural and transactional modifications.

• Competence in preparing financial reports and executing queries.

• Experience in file management, including purging and disposing of files in accordance with records retention policies.

• Capability to report during emergency operations.

• Proficiency in basic mathematical calculations.

• Skillful use of computers and software applications, including automated inventory systems and Microsoft Office programs.

Additional Considerations


• Knowledge and experience in processing accounts payable and accounts receivable.

• Familiarity with performing account reconciliations.

Special Instructions

Applicants will receive confirmation of receipt upon successful submission of their application and/or résumé. Please refer to your account to check the status of your application for this position.

Contact Information

Name: Jennifer Bott

In support of the Commonwealth's commitment to inclusion, we encourage individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to obtain their AHP Letter.