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Senior Administrative and Management Support Specialist
1 month ago
Amentum is seeking a highly skilled and experienced Senior Administrative and Management Support professional to join our team. As a key member of our administrative team, you will provide exceptional support to our senior leaders, ensuring the smooth operation of our office and the delivery of high-quality administrative services.
Key Responsibilities- Act as a liaison with other directorates, divisions, and departments, as well as outside agencies, to provide administrative support to our senior leaders.
- Answer large volumes of incoming phone calls, screen calls as required, and coordinate calendars and schedules for various individuals.
- Transcribe dictation into finished format or create a wide variety of documents, including reports, letters, memoranda, and presentations, using expert knowledge of Microsoft applications.
- Maintain databases of complex and confidential departmental information, collect and review briefs and correspondence, and ensure compliance with DoD policies and regulations.
- Collect and disseminate office policies, review and analyze incoming memorandums, submissions, and reports, and prepare them for distribution.
- Analyze administrative and operational functions, review policies and procedures, and implement changes and system improvements as required.
- Compile information into a final product for the Quarterly Business Newsletter and assist in managing DOD, DCSA, and local office policies and programs.
- Assist in execution of office training programs and provide support for employee in- and out-processing, correspondence drafting and routing, travel planning, conference room coordination, office equipment and supply inventory maintenance, and government timecard program management.
- Manage task management systems, ensure senior leaders are informed, and summarize information from reports and taskers to identify trends.
- Active Secret Clearance required.
- Bachelor's degree (minimum) and 3 years of relevant senior administrative and management support experience, or 10 years of related work experience with a bachelor's degree.
- Superior oral and written communication skills, as well as a good command of the English language.
- High proficiency in Microsoft applications, particularly Word, Excel, and Outlook.
- Familiarity with the Defense Travel System and timekeeping management programs.
- DCSA and DoD work experience.
Hiring hourly range: $28.85 (salary to be determined by education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data).
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
