Administrative Assistant

3 weeks ago


Pittsburg, Kansas, United States City of Pittsburg Full time

Job Title: Administrative Assistant I Housing

Company Overview: Kansas Employer is a leading organization in providing housing services. We are seeking an experienced and detail-oriented Administrative Assistant I Housing to join our team.

Job Description:

We are looking for a skilled Administrative Assistant I Housing to provide high-level clerical and administrative support to our housing team. The successful candidate will be responsible for assisting clients with questions or concerns in supportive housing programs, including Section 8 Housing Choice Voucher, Tenant Based Rental Assistance Security Deposit, Emergency Solutions Grant programs, Emergency Housing Voucher, Stability Voucher, and FYI.

Duties and Responsibilities:

  • Professionally greet customers, team members, and the public.
  • Answer customer/client questions or refer to appropriate staff member.
  • Calmly handle complaints and resolve difficult situations.
  • Answer multi-phone line system and direct phone calls to appropriate staff.
  • Provide program information to the public and other departments.
  • Provide clerical support to department staff, including preparing and proofreading documents for spelling, mathematical, and grammatical accuracy.
  • Sorts and files records, maintains contact lists, sorts and packages mail.
  • Assist customers/program clients with requests regarding program eligibility and application status.
  • Input, retrieve, and update client records and data in electronic software database.
  • Provide support in the processing of correspondence, coordination & scheduling of meetings, and processing of various other materials and reports.
  • Design forms used by a division or department.
  • Provide support for assigned committees, dilapidated structure hearing, executives, including preparation of meeting agendas.
  • Maintain calendars and arrange and initiate travel arrangements if needed.
  • Oversee all aspects of record keeping and documentation activities for a division.
  • Type and compose a variety of correspondence and documents, including memos, letters, contracts, plans, specifications, etc.
  • Perform special projects such as reviewing and updating or rewriting procedures, or performing detailed research on specific issues for supervisors.

Estimated Salary: $45,000 - $60,000 per year, based on location and experience.



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