Administrative Assistant

4 days ago

Pittsburg, United States Linde Gas & Equipment Inc. Full time
Description

Linde Gas & Equipment Inc
Administrative Assistant
Location: Pittsburg, CA

The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

What we offer you

  • Competitive compensation
  • Comprehensive benefit plan (medical, dental, vision and more)
  • 401(k) retirement savings plan
  • Paid time off (vacation, holidays, PTO)
  • Employee discount programs
  • Career growth opportunities
  • Pay range: $18.83 - $27.61 hourly (commensurate with experience)

What you will be doing:

  • Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
  • Point of contract for various administrative and process needs
  • Interacts with customers and staff by answering incoming calls and addressing requests
  • Prepares check requests
  • Processes departmental invoices for payment
  • Conducts analysis and research to address invoicing questions
  • Coordinates meeting room availability and lunch as necessary
  • Orders and maintains building supplies
  • Assembles and analyzes information, manuals, agendas, correspondence and memoranda
  • Responsible for safety communication & tracking responses
  • Updates shared reference information
  • Processes and tracks postage spend and return postage
  • Monitor building safety & security, inspect and requests technicians as needed
  • Minor maintenance and equipment repairs
  • Building orientation for visitors and temps
  • Supervising service contractors and vendors
  • Assist and coordinate employee activities
  • Transcribes notes, letters, memos and/or reports and may take dictation
  • Produces KPI reports, graphs, charts, presentations
  • May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis
  • Executes purchases based upon approved requisitions obtained from business clients
  • Prepares accurate, time data collection and reporting off-key performance indicators
  • Uses business software systems to retrieve information, verify inventory levels and process
  • Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
  • Completes both routine and non-routine daily and weekly assignments
  • Interacts with multiple internal/external clients
  • Electronically corrects ticket processing errors to be uploaded into JD Edwards system
  • Other duties as assigned
Qualifications

What makes you great:

  • Excellent interpersonal skills and high professionalism
  • Proficient in MS Office
  • Minimum 2+ years Administrative Support is preferred
  • Outstanding oral and written communication
  • H.S. Degree is required
  • Excellent phone etiquette
  • Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely
  • Scheduled 7:30 am - 4:30 pm with occasional requirement for additional hours outside routine schedule
  • Ability to safely use general tools and ladders to make minor repairs as needed

Why you will enjoy working with us

Linde is a leading global industrial gases and engineering company with 2023 sales of $33 billion.

Linde Gas & Equipment Inc. (LG&E) is part of the largest Welding, Industrial, Medical, and Specialty Gases companies in the U.S. We carry a comprehensive selection of industrial gases, such as oxygen, nitrogen, argon, and carbon dioxide, etc. LG&E has an extensive network of production plants, retail stores, distribution centers, and customer service locations with a focus on making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful by helping to sustain and protect our planet.

For more information about the company, please visit our website.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Primary Location California-Pittsburg Schedule Full-time Job - Admin & Facilities Unposting Date Ongoing

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