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Senior Administrative Coordinator

2 months ago

Warren, Michigan, United States Gardner-White Furniture Full time
Job Overview

The Executive Assistant will deliver exceptional administrative support to the Chief of Staff and the executive leadership team within a vibrant retail organization. This position requires adept management of schedules, coordination of meetings, communication handling, and various administrative responsibilities to ensure the seamless functioning of the executive team.

Key Location: In-person, Corporate Headquarters

Primary Responsibilities:

1. Administrative Support:

  • Efficiently manage and organize executive calendars, schedule appointments and meetings, and coordinate travel arrangements.
  • Draft and refine correspondence, reports, presentations, and other necessary documents.
  • Oversee incoming and outgoing communications, including emails and phone calls, ensuring prompt responses and follow-ups.

2. Meeting Coordination:

  • Plan and organize meetings, including the preparation and distribution of materials.
  • Handle logistics for meetings, such as reserving conference rooms, arranging catering, and setting up required technology.

3. Project Management:

  • Assist with special projects and initiatives as directed.
  • Monitor project progress, deadlines, and deliverables, providing regular updates to stakeholders.
  • Act as a liaison between the executive team and other team members, ensuring effective communication and workflow.

4. Confidentiality and Discretion:

  • Manage sensitive and confidential information with the highest level of professionalism.
  • Ensure adherence to company policies and procedures regarding data privacy and security.

5. Additional Duties: As assigned.

Qualifications:

Education: A Bachelor's degree in business administration or a related field is preferred.

Experience:

  • A minimum of 3-5 years of experience as an executive assistant or in a comparable administrative role.
  • Experience within the retail sector is highly advantageous.

Skills:

  • Outstanding organizational and time management abilities.
  • Consistently produce work with meticulous attention to detail.
  • Deliver high-quality professional customer service to both internal and external clients.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with scheduling and project management tools.
  • Ability to work independently as well as collaboratively within a team.
  • Exhibit a high level of professionalism and discretion.
  • Adaptable and capable of addressing new tasks with minimal guidance.
  • Self-motivated, taking initiative on new responsibilities.

Team Dynamics:

  • We work collaboratively to achieve our goals.
  • We focus on solutions and recommendations rather than problems.
  • We embrace curiosity and support one another, fostering a unified environment.