Intake Coordinator

1 week ago


Houston, Texas, United States PIC FIRM Full time
Job Overview

PIC FIRM is seeking a highly organized and detail-oriented Intake Specialist to join our team. As the first point of contact for clients, you will play a crucial role in gathering key information, ensuring assignments are free of conflicts, assessing case viability, and ensuring a smooth intake process for all new investigations.

Key Responsibilities
  • Be the initial point of contact for clients and intake new assignments, perform conflict checks, and provide budgets to clients.
  • Monitor for approval of new assignments and follow up with potential clients.
  • Assist staff and management with meeting deadlines and coordinate between our office and other vendors, experts, or those that sub-contract with us.
  • Ensure invoicing and billing timelines are met and organize and maintain all case files.
  • Draft subpoenas for trial and depositions with a client-provided notice and provide assignments to investigators based upon ability and skills.
  • Perform notarizations and serve as the assistant to the operations and business manager.
  • Perform office-based investigations, as needed, and other duties as assigned.
Requirements
  • Experience in the legal field: investigations, legal assistant, paralegal, or similar roles.
  • Proficiency in Microsoft Office Suite: including Word, Excel, and Outlook.
  • Bachelor's degree preferred.
  • Reliable, dependable, and exhibits a strong work ethic.
  • Strong attention to detail and the ability to work efficiently under pressure.
  • Self-motivated with the ability to take initiative and work independently.
  • Maintain confidentiality and ethical conduct.
  • Bilingual candidates are preferred.
  • Previous case management or supervisory experience preferred.
Compensation
  • Full Time.
  • $55k-$65k Salary.
  • Yearly bonus and additional pay based upon hours billed.
  • 1 week of vacation after 1 year, 2 weeks after 3 years.
  • No health, dental, life, or vision insurance provided.

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