Administrative Support Specialist

1 week ago


Cleveland, Tennessee, United States Lee University Full time
Job Summary

We are seeking a highly skilled and organized Administrative Support Specialist to support the Vice President for Business and Finance at Lee University.

Key Responsibilities:
  • Administrative Operations:
    • Provide administrative support to ensure smooth and efficient workflows.
    • Coordinate student worker schedules to ensure front desk coverage.
    • Review and sort mail, distributing it to the proper offices.
    • Coordinate and execute meetings and events, manage related logistical details.
  • Calendar Management and Meeting Preparation:
    • Efficiently manage and coordinate the calendars for the Vice President for Business and Finance.
    • Schedule and confirm appointments, meetings, and events, ensuring there are no conflicts.
    • Arrange meeting logistics, including booking conference rooms and setting up audio-visual equipment.
  • Budget Management:
    • Collaborate with the Vice President for Business and Finance to assist in the development, monitoring, and management of the office and sector budgets.
    • Track expenditures, process financial transactions, and prepare reports.
    • Provide recommendations for effective resource allocation and maintain communication with sector directors.
  • Liaison to Key Vendors and Lee University Property Management:
    • Collaborate with vendors, including suppliers and service providers.
    • Ensure that rents are collected and recorded promptly.
    • Track and update equipment details, such as vehicle tag registrations and insurance.
  • Reports and Communication:
    • Assist with the generation and assembly of weekly reports submitted by the Vice President to the President's Office.
    • Update monthly reports from investment companies.
    • Manage records, generate correspondence, minutes, agendas, and schedules for the different committees.
Requirements:
  • Self-motivated and able to work independently.
  • Maintain strict confidentiality regarding sensitive information and discussions.
  • Problem-solving and analytical skills.
  • Demonstrate and articulate a personal Christian faith.
  • Expert proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Adobe.


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