Freedom of Information Act Officer and eDiscovery Manager

4 weeks ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Title: Freedom of Information Act Officer and eDiscovery Manager

The Office of the University Counsel at the University of Virginia seeks an individual to serve as Virginia Freedom of Information Act (FOIA) Officer and eDiscovery Manager. This full-time position will lead UVA's efforts regarding FOIA compliance, including responding to requests for public records, and leading pan-University education and outreach efforts regarding UVA's responsibilities with FOIA.

Responsibilities:
  • Logging each FOIA request and maintaining master logs of requests;
  • In conjunction with counsel as appropriate, correctly calculating response deadlines and ensuring compliance with FOIA, court-imposed deadlines, and other standards of law;
  • Working with other University offices, including University Counsel and the Records & Information Management Office, to implement document holds, issue, maintain and release preservation notices, and to gather appropriate records in order to respond to FOIA, litigation, and other requests;
  • Consulting with the Office of University Counsel in determining what records are responsive to FOIA requests or subject to exemptions;
  • Maintaining all official records related to each FOIA or other document request;
  • Timely preparing, seeking approval for, and delivering official University responses to FOIA requests;
  • Managing changes in process to remain compliant with changes in the law;
  • Conducting information and training sessions across Grounds to raise the awareness of FOIA responsibilities to enable members of the University community to react appropriately to and provide timely notification to the FOIA Officer and eDiscovery Manager of FOIA requests.
Required Qualifications:
  • A bachelor's degree or equivalent is required with at least five to eight years of relevant experience;
  • Superb organizational and time management skills, strong interpersonal skills, and a keen eye for detail;
  • Ability to communicate clearly and professionally with University faculty and staff, citizens and members of the media seeking records;
  • Possess strong analytical and writing skills with demonstrated ability to collect and analyze information;
  • Able to organize documents and electronically stored information in a concise, logical, and analytical manner and to derive conclusions and recommendations that involve subtle and sophisticated judgments;
  • Possess a familiarity with how members of the media work so that they can effectively communicate with reporters on a daily/weekly basis regarding FOIA requests;
  • General familiarity with litigation, including the discovery process, preservation notices, the attorney-client privilege, as well as the mechanics of document production;
  • Knowledge of and/or experience with eDiscovery tools, Adobe Acrobat, and document sharing software/systems (Box, DropBox, Secure FTP);
  • Demonstrated experience performing case analysis, ideally involving FOIA requests or related reviews, identifying exemptions, applying redactions all while maintaining the strictest of confidentiality;
  • Demonstrated ability to multi-task, work in a team environment, and adjust to established work patterns and processes as required.
Preferred Qualifications:
  • Litigation document handling experience or FOIA Officer experience, both ideally in a higher education institution environment;
  • A Juris Doctor degree or a paralegal degree or certificate.
Required Competencies:
  • Ascribe to highest standards of honesty, diligence, quality and integrity;
  • Serve as a technical expert and advisor;
  • Detail-oriented and thorough;
  • Accountable for results;
  • Balanced decision-making, making effective decisions and acting appropriately in a timely manner, sometimes with incomplete information and under tight deadlines and pressure;
  • Strategic focus;
  • Develop trusted relationships, using diplomacy and conflict-resolution skills;
  • Think proactively and problem-solve innovatively;
  • Listen actively, write effectively, and deliver professional presentations.

This is an Exempt level, benefited position. For more information on benefits, visit UVA benefits.

The anticipated start date is summer 2024. Anticipated hiring range commensurate with education and experience.

This position will remain open until filled. Review of Applicants will begin on April 5, 2024. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through the UVA job board and search for R0059021. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

  • CV
  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all the required documents will not receive full consideration.

References will be completed via UVA's standardized process SkillSurvey. Five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at.

For more information about UVA and the Charlottesville community please visit UVA Charlottesville and Beyond and Embark.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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