Freedom of Information Act Officer and eDiscovery Manager

3 weeks ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and experienced Freedom of Information Act (FOIA) Officer and eDiscovery Manager to join our team at the University of Virginia. As a key member of our Office of the University Counsel, you will be responsible for leading our efforts in FOIA compliance, including responding to requests for public records, and leading pan-University education and outreach efforts regarding UVA's responsibilities with FOIA.

Key Responsibilities
  • Log and maintain master logs of FOIA requests and other subpoenas or document requests received by the Office of the University Counsel.
  • Calculate response deadlines and ensure compliance with FOIA, court-imposed deadlines, and other standards of law.
  • Work with other University offices to implement document holds, issue, maintain and release preservation notices, and gather appropriate records to respond to FOIA, litigation, and other requests.
  • Consult with the Office of University Counsel to determine responsive records and exemptions.
  • Maintain official records related to each FOIA or other document request.
  • Prepare, seek approval for, and deliver official University responses to FOIA requests.
  • Manage changes in process to remain compliant with changes in the law.
  • Conduct information and training sessions across Grounds to raise awareness of FOIA responsibilities.
Requirements
  • Bachelor's degree or equivalent with at least five to eight years of relevant experience.
  • Superb organizational and time management skills, strong interpersonal skills, and a keen eye for detail.
  • Ability to communicate clearly and professionally with University faculty and staff, citizens, and members of the media seeking records.
  • Strong analytical and writing skills with demonstrated ability to collect and analyze information.
  • Able to organize documents and electronically stored information in a concise, logical, and analytical manner.
  • Familiarity with litigation, including the discovery process, preservation notices, and the attorney-client privilege.
  • Knowledge of eDiscovery tools, Adobe Acrobat, and document sharing software/systems.
  • Demonstrated experience performing case analysis, identifying exemptions, and applying redactions while maintaining confidentiality.
  • Demonstrated ability to multi-task, work in a team environment, and adjust to established work patterns and processes.
Preferred Qualifications
  • Litigation document handling experience or FOIA Officer experience, ideally in a higher education institution environment.
  • Juris Doctor degree or a paralegal degree or certificate.
Competencies
  • Ascribe to highest standards of honesty, diligence, quality, and integrity.
  • Serve as a technical expert and advisor.
  • Detail-oriented and thorough.
  • Accountable for results.
  • Balanced decision-making, making effective decisions and acting appropriately in a timely manner.
  • Strategic focus.
  • Develop trusted relationships, using diplomacy and conflict-resolution skills.
  • Think proactively and problem-solve innovatively.
  • Listen actively, write effectively, and deliver professional presentations.

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