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Professional Exchanges Program Coordinator

2 months ago

Washington, United States AMERICAN COUNCILS FOR INTERNATIONAL EDUCATION ACTRACCELS Full time

Job Overview

Level: Experienced

Location: Washington, DC

Employment Type: Full Time

Compensation: $48,000 - $57,000.00

Position Summary:

The role of the Program Logistics Coordinator is essential in supporting the Professional Exchanges initiatives funded by the U.S. Department of State.

These initiatives offer young professionals from Southeast Asia, Europe, and Central Asia the opportunity to engage in fellowships within the United States, focusing on themes such as governance, economic empowerment, and innovation.

As a Program Logistics Coordinator, you will be instrumental in delivering vital programmatic and administrative assistance to the team overseeing these exchanges.

This position collaborates closely with the Program Manager and is based in the Washington, D.C. office, following a hybrid work model.

Key Responsibilities:
  • Provide comprehensive administrative and logistical support for the program, including:
  • Facilitating the J-1 visa application process, arranging international travel, and managing participant health benefits enrollment
  • Assisting in the selection of participants, evaluating applications, and maintaining necessary records
  • Organizing program events such as arrival orientations, study tours, and closing ceremonies
  • Monitoring and tracking potential U.S. Fellowship hosts and families
  • Managing financial requests, tracking invoices, and overseeing program expenditures
  • Compiling data for reporting purposes
  • Performing other related duties as assigned
Qualifications:
  • Strong organizational and administrative capabilities
  • Proficiency in Excel with a keen eye for detail
  • Ability to efficiently manage multiple priorities
  • Excellent interpersonal skills and cultural awareness
  • Capacity to work both independently and collaboratively
  • Experience in coordinating international travel is a plus
  • Willingness to occasionally work outside of standard business hours
  • Availability for domestic travel as needed
  • Familiarity with the cultures and geography of Southeast Asia, Europe, and/or Central Asia is advantageous
Diversity and Inclusion Commitment:

American Councils is dedicated to enhancing employment opportunities for minorities, women, veterans, and individuals with disabilities. Diversity and inclusion are fundamental values, ensuring equal opportunities for all employees.

Pay Transparency Commitment:

Our organization values nondiscrimination in pay practices. Employees are encouraged to share pay information without fear of retaliation, promoting fairness and transparency in compensation.