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Chicago-based Executive Assistant

2 months ago

Chicago, Illinois, United States YETTER Tax Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to support our active traveling CEO and her team. As a key member of our organization, you will play a critical role in ensuring the smooth operation of our business.

About Our Company

At Yetter Tax, we specialize in providing expert sales tax solutions to empower individuals and companies to understand and manage their risks and responsibilities. We are committed to social justice and equity, respecting the differences and similarities of all.

Our Core Values
  • We value expertise, integrity, curiosity, growth, devotion, well-being, respect, and kindness.
  • We foster a culture that promotes a positive work-life balance, cohesive team building and support, and individual growth through service, continuous learning, and continued education.
Job Responsibilities
  • Administrative Support
    • Anticipate and attend to the CEO's day-to-day functions, allowing her to focus on high-level strategic tasks.
    • Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
    • Handle all business matters with discretion, confidentiality, and good judgment.
  • Email and Project Coordination
    • Manage the CEO's email, reading, organizing, prioritizing, and alerting her to critical issues.
    • Respond to critical emails on the CEO's behalf.
    • Coordinate projects and needs with the Project Manager.
  • Liaison and Administrative Support
    • Act as a point of contact between the CEO, internal team, clients, and partners.
    • Respond to inquiries, take messages, and determine the priority of matters of attention.
    • Collect mail, make deposits, and coordinate mail processing.
  • Travel Coordination
    • Identify travel plans in advance.
    • Make and confirm detailed travel arrangements.
    • Prepare detailed travel itineraries.
  • Communications and Special Projects
    • Draft and prepare the CEO's correspondence for internal announcements, meetings, and external partners.
    • Organize staff meetings and Sales Tax Institute training events.
    • Handle administrative tasks such as printing, faxing, mail/overnight packages, copying, and filing.
Requirements
  • Education
    • Bachelor's degree required.
  • Experience
    • 7-10 years of experience as an Executive Assistant supporting C-level executives.
    • Experience supporting a team in Financial Services or Technology.
    • Experience working in a remote company.
  • Skills
    • Integrity, professionalism, and maturity in handling complex situations and sensitive information.
    • Optimism and positivity during favorable and challenging times.
    • Professionalism and confidence in interactions.
    • Ability to build and maintain effective relationships.
    • Exceptional writing, editing, and proofreading skills.
    • Strong business sense and sound judgment.
    • Resourcefulness and ability to problem-solve, prioritize, and make decisions independently.
    • High energy, initiative, and pace.
    • Ability to prioritize multiple tasks, manage time effectively, and meet deadlines.
    • Highly prepared, strong organizational skills, and ability to multitask.
    • Ability to shift to support the changing business landscape.
    • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and familiarity with financial and banking software.
    • Strong analytical ability, excellent attention to detail, and commitment to accuracy.
    • Ability to remain calm, focused, and composed in high-pressure situations.
Benefits
  • A comprehensive benefits program including health care, 401K, PTO, flexible work schedule, employee wellbeing support, professional development, and memberships.
  • Reimbursement for mileage and a monthly internet allowance.
  • Business equipment including a computer, monitor, printer, and cell phone.