IP Docketing Specialist

4 days ago

Charlotte, North Carolina, United States Burr & Forman Full time

Job Summary

Burr & Forman LLP is seeking a highly organized and detail-oriented IP Docketing Specialist to provide comprehensive IP docketing services to the firm. The successful candidate will be responsible for reviewing, docketing, and distributing incoming correspondence from the USPTO, WIPO, and foreign associates, as well as managing and working with the IP Docketing team to complete special projects.

Key Responsibilities

  • Review and docket a high volume of incoming correspondence from the USPTO, WIPO, and foreign associates according to established procedures.
  • Open new matters and input records into the IP Docketing system, FoundationIP, for both foreign and domestic patent, trademark, and copyright cases.
  • Provide auditing services for matters and docketed actions to ensure quality control of client data.
  • Generate client status reports, including researching to confirm the status of pending or issued applications at the USPTO and in foreign IP offices.
  • Clear the docket daily, including sending reminders as needed.
  • Stay up-to-date with USPTO, PCT, Madrid Protocol, and foreign IP rules and practices associated with deadlines.
  • Manage and work with the IP Docketing team and/or other teams within the firm to complete special projects as requested.
  • Assist with the process of transferring in/out of clients/matters, coordinating with old/new firms, obtaining necessary POAs, reviewing each individual matter for accuracy, and inputting all data into the docket.
  • Assist with monitoring and instructing annuity payments according to client instructions, track payment decisions, and submit annuity invoices for all patent prosecution matters.
  • Assist in other administrative tasks to ensure a smooth office workflow.

Requirements

  • A high school diploma or equivalent and relevant work experience required; a college degree is preferred.
  • Two (2) or more years of general IP experience preferred.
  • Experience with the IP Docketing system, FoundationIP, is a plus.
  • Ability to work independently and as a member of the team.
  • Highly organized, detail-oriented, proactive, and a desire to take ownership as a contributing member of the team.
  • Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
  • Proven problem-solving, critical thinking, and decision-making skills.
  • Unquestioned integrity and professionalism.
  • Ability to balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations.
  • Ability to change and adapt to current and future responsibilities and circumstances.
  • Proficient in Microsoft Suite (Word, Excel, Outlook).

About Burr & Forman

Burr & Forman LLP is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.

  • IP Docketing Specialist

    1 week ago

    Charlotte, North Carolina, United States Burr & Forman Full time

    Job SummaryBurr & Forman LLP is seeking a highly organized and detail-oriented IP Docketing Specialist to join our team in Charlotte, NC. The successful candidate will provide comprehensive IP docketing services, including foreign and domestic patent and trademark docketing. This is a unique opportunity to work with a firm that prioritizes its clients,...

  • IP Litigation Specialist

    2 weeks ago

    Charlotte, North Carolina, United States Vanguard-IP Full time

    Job OpportunityWe are seeking a highly skilled IP Litigation Associate to join our team at Vanguard-IP. As a key member of our team, you will be responsible for assisting in the placement of IP/Patent professionals nationwide.Key ResponsibilitiesAssist in the recruitment and placement of IP/Patent professionalsDevelop and maintain relationships with clients...

  • IP Litigation Specialist

    1 week ago

    Charlotte, North Carolina, United States Vanguard-IP Full time

    **Key Requirements**A strong technical background is essential for this role, with a preference for candidates holding an undergraduate degree in Electrical Engineering or Computer Science. The ideal candidate will possess excellent academic credentials, strong interpersonal skills, and experience in intellectual property litigation.**About...

  • Intellectual Property Docketing Specialist

    1 week ago

    Charlotte, North Carolina, United States Moore & Van Allen Full time

    Moore & Van Allen is seeking a part-time Docketing Specialist to join its Intellectual Property team. The ideal candidate will have previous experience in a law firm setting, with a strong attention to detail and excellent time management skills.Responsibilities:Opening and distributing incoming correspondencesKeeping electronic files up-to-dateDocketing...

  • Litigation Support Specialist

    2 weeks ago

    Charlotte, North Carolina, United States PCR Staffing Full time

    Job Title: Litigation Support SpecialistPCR Staffing is seeking a highly skilled Litigation Support Specialist to join their team in Charlotte, NC.Job Summary:We are looking for a detail-oriented and organized individual to provide administrative support to attorneys on our Litigation team. The successful candidate will have excellent MS Office skills,...

  • Facility Operations Specialist

    4 days ago

    Charlotte, North Carolina, United States Jones Lang LaSalle IP, Inc. Full time

    Facility Coordinator RoleJones Lang LaSalle IP, Inc. is seeking a skilled Facility Coordinator to join our team. As a key member of our facilities management team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our facilities.Key Responsibilities:Provide general overall facility services,...

  • Commercial Security Systems Installation Specialist

    2 months ago

    Charlotte, North Carolina, United States TEKsystems Full time

    Job OverviewPosition SummaryWe are a leading commercial integrator in the United States, specializing in the design, engineering, installation, and maintenance of advanced electronic systems such as access control, video surveillance, and intrusion detection.Currently, we are seeking to expand our team with several installation specialists. These...

  • Technical Support Specialist

    1 month ago

    Charlotte, North Carolina, United States Ferretti Search Full time

    Job Title: Technical Support SpecialistFerretti Search is seeking a skilled Technical Support Specialist to join our team. As a key member of our support team, you will provide exceptional technical support to our clients, ensuring a positive experience for end-users.Responsibilities:Provide technical support for hardware, software, and applications,...

  • IT Field Support Specialist

    4 weeks ago

    Charlotte, North Carolina, United States Waste Connections Full time

    Job Title: IT Field Support SpecialistWe are seeking a highly skilled IT Field Support Specialist to join our team at Waste Connections. As an IT Field Support Specialist, you will be responsible for providing technical support to our districts and field locations, ensuring that our IT systems are running smoothly and efficiently.Key...

  • Intellectual Property Paralegal Specialist

    1 month ago

    Charlotte, North Carolina, United States Carolina Legal Staffing Full time

    Carolina Legal Staffing IP Paralegal OpportunityWe are seeking a highly skilled IP paralegal to support our client's IP team in Charlotte, NC. The successful candidate will be responsible for reviewing online marketplaces for counterfeit and fraudulent products.Key Responsibilities:Review online marketplaces for counterfeit and fraudulent productsCollaborate...

  • Inpatient Coding Specialist

    1 week ago

    Charlotte, North Carolina, United States Management Business Solutions Full time

    Job Summary:We are seeking a skilled Inpatient Coder to join our team at Management Business Solutions. The successful candidate will be responsible for reviewing, abstracting, and assigning accepted medical codes for inpatient diagnoses, procedures, and services. This role requires strong analytical and data mining skills, as well as excellent communication...

  • Inpatient Coding Specialist

    2 weeks ago

    Charlotte, North Carolina, United States Crescent City Recruitment Group Full time

    Job Title: Inpatient CoderCrescent City Recruitment Group is seeking a skilled Inpatient Coder to join our team. As an Inpatient Coder, you will be responsible for reviewing, abstracting, and assigning accepted medical codes for inpatient diagnoses, procedures, and services.Key Responsibilities:Assign ICD-10-CM and ICD-10-PCS codes accurately and...

  • Security Systems Specialist

    1 week ago

    Charlotte, North Carolina, United States Security 101 Full time

    Job DescriptionWe are seeking a skilled Commercial Security Service Technician to join our team at Security 101. The ideal candidate will have experience servicing commercial security devices, primarily IP network systems, and overall security systems for new construction projects and modifications for existing security systems.Key...

  • Cloud Infrastructure Automation Specialist

    4 days ago

    Charlotte, North Carolina, United States Strategic Staffing Solutions Full time

    Cloud Infrastructure Automation SpecialistAt Strategic Staffing Solutions, we are seeking a skilled Cloud Infrastructure Automation Specialist to join our team. As a key member of our infrastructure team, you will be responsible for designing, implementing, and maintaining cloud-based infrastructure solutions. Key Responsibilities:Design and implement...

  • Authorization Specialist

    1 week ago

    Charlotte, North Carolina, United States Atrium Health Full time

    Job SummaryAs an Advanced Authorization Specialist at Atrium Health, you will play a critical role in obtaining complex authorizations for in-patient and out-patient services. This position requires a strong understanding of commercial and government payors, including coordination of benefits, authorization guidelines, pharmacy and medical benefit variances,...

  • Intellectual Property Paralegal Specialist

    4 weeks ago

    Charlotte, North Carolina, United States Carolina Legal Staffing Full time

    Carolina Legal Staffing IP Paralegal Job OpportunityWe are seeking an experienced Intellectual Property Paralegal to join our team in Charlotte, NC on a 6-month assignment.The successful candidate will be responsible for reviewing online marketplaces for counterfeit and fraudulent products, working closely with the IP team to ensure compliance with company...

  • Litigation Support Specialist

    2 months ago

    Charlotte, North Carolina, United States PCR Staffing Full time

    **Job Summary**Prominent law firm of more than 400 attorneys with offices in the Carolinas is seeking a Litigation Legal Secretary – preferably in complex civil litigation to join their team. Corporate defense and trial experience a plus.**About the Role**This is a direct hire position with a salary between $55,000 - $72,000 with excellent benefits. This...

  • Inpatient Coding Specialist

    2 weeks ago

    Charlotte, North Carolina, United States Management Business Solutions Full time

    Job Title: Inpatient CoderCrescent City Recruitment Group is seeking a skilled Inpatient Coder to join our team. As an Inpatient Coder, you will be responsible for reviewing, abstracting, and assigning accepted medical codes for inpatient diagnoses, procedures, and services.Key Responsibilities:Assign International Classification of Diseases 10-CM diagnostic...

  • IT Field Support Specialist

    3 weeks ago

    Charlotte, North Carolina, United States Waste Connections Full time

    Job Title: IT Field Support SpecialistAbout the Role:We are seeking an experienced IT Field Support Specialist to join our team at Waste Connections. As a key member of our IT department, you will be responsible for providing technical support and maintenance to our district sites and field locations.Key Responsibilities:Installation, configuration, and...

  • Security Systems Specialist

    1 month ago

    Charlotte, North Carolina, United States Security 101 Full time

    Job OverviewWe are seeking a highly skilled Commercial Security Service Technician to join our team at Security 101. As a key member of our team, you will be responsible for servicing, troubleshooting, and programming enterprise security systems with minimal supervision.Key ResponsibilitiesServicing and troubleshooting commercial security devices, including...