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Financial Specialist

2 months ago

Madison WI USA, United States University of Wisconsin Full time
Job Summary

This position is a key member of the Russell Labs Administrative Center, supporting the academic departments of Entomology, Forest and Wildlife Ecology, and Plant Pathology. The Financial Specialist III will work under the supervision of the Administrative Manager and general direction from the Department Administrator.

The Financial Specialist III will collaborate with faculty, academic researchers, graduate and undergraduate students, and other employees to provide financial management of various grants, gifts, and other types of funding sources. This role requires excellent communication skills, a customer service-oriented approach, and the ability to work effectively with department, division, and campus-level colleagues.

Responsibilities
  • Monitor and reconcile financial transactions, generating and reviewing complex reports and statements in accordance with established rules and regulations.
  • Review and approve complex transactions, assigning funding codes in accordance with established rules, regulations, and policies.
  • Reallocate expenses to appropriate funding strings.
  • Provide administrative support, drafting communications and reports, and maintaining organization of varied records within a specified work unit.
  • Answer complex fiscal questions and provide information based on set materials and standards to various audiences.
  • Review transaction processing internal controls and recommend policies and procedures.
  • May train staff on financial processes and best practices.
Qualifications

Required Skills and Experience:

  • Strong interpersonal skills, including excellent verbal and written communication.
  • Ability to manage, prioritize, and track multiple concurrent tasks/projects.
  • Demonstrated proficiency with applications in Microsoft Office and Google Workspace.
  • Demonstrated independent judgment and effective decision-making skills.
  • Adaptability and willingness to work both independently and collaboratively with a diverse population of faculty, staff, and students.

Preferred:

  • Familiarity with UW system financial policies and procedures, and budget regulations and restrictions on various account types.
  • Experience with process improvement initiatives and/or change management.
Work Environment

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Benefits

As a Russell Labs Financial Specialist III, you will be eligible for the University of Wisconsin's comprehensive benefits package, including health insurance, participation in the Wisconsin Retirement System, and generous vacation, holiday, personal, and sick leave time.