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Theatrical Operations Financial Manager

2 months ago

Tampa, Florida, United States Straz Center for the Performing Arts Full time
Job Overview

Join the Straz Center for the Performing Arts as a Key Financial Leader

The Operations Budget Manager (OBM) will possess extensive experience in theatrical management, showcasing exceptional organizational and financial acumen. This role requires outstanding written and verbal communication skills, along with the ability to motivate and unify team members across various levels, both internally and externally. The ideal candidate will have a robust background in producing live performances and a deep understanding of the theatrical landscape.

Reporting directly to the COO, the OBM's primary responsibility is to ensure the effective financial management of selected events, working closely with artistic leadership. The OBM will serve as the main point of contact between Programming and Operations/Production.

Located in a vibrant downtown area, the Straz Center offers a collaborative work environment and a comprehensive benefits package for full-time employees, including health/dental options and a generous retirement plan.

Key Responsibilities:

The OBM will oversee or support various high-profile programming initiatives and events, including but not limited to:

  • Opera Tampa productions (mainstage and additional performances)
  • Straz-produced theatrical presentations
  • Long-term engagements at the Jaeb Theater
  • Off-site immersive experiences
  • Special events such as the Opera Tampa Grand Gala and Broadway Ball
  • Community engagement events
  • Additional events as assigned.

The OBM will typically collaborate with the COO, CPMO, and the Senior Director of Programming or the Artistic and Managing Director of Opera Tampa on the following:

  • Creating budgets, proformas, and settlements, which include:
    • Advancing technical requirements for production estimates
    • Coordinating budgets with the production department
    • Maintaining updated budgets with expenses and forecasts
    • Providing weekly financial updates
    • Finalizing event settlements
  • Managing contracts and licensing as needed.
  • Organizing audition logistics in partnership with artistic leadership.
  • Negotiating and issuing contracts for casting and creative roles.
  • Establishing payroll schedules and ensuring accurate execution.
  • Coordinating rehearsal schedules and venue reservations.
  • Facilitating design and production meetings.
  • Attending rehearsals and technical run-throughs.
  • Arranging travel and accommodations for visiting artists.
  • Compiling necessary regulatory and insurance documentation.
  • Sourcing additional equipment and materials while adhering to budget constraints.
  • Maintaining communication with Company Management and House Management throughout all engagements.
  • Planning and managing event-related festivities.
  • Keeping accurate and current records.

Financial Management Duties:

In fulfilling the primary responsibilities, the OBM will:

  • Prepare financial forecasts and budgets for all assigned events.
  • Ensure all productions adhere to approved budgets.
  • Provide weekly profit and loss projections to the Finance team.
  • Ensure timely and accurate settlements for all events.
  • Maintain organized event files and track contract statuses.
  • Collaborate with Finance on cash flow requirements for events.

Institutional Responsibilities:

  • Support the COO and CPMO in achieving departmental goals.
  • Contribute to the development of the annual operational plan.
  • Research and identify programming opportunities that align with the Center's strategic objectives.

Additional Responsibilities:

  • Contribute to team efforts in planning and development.
  • Assist with departmental functions and special events as needed.
  • Perform other duties as assigned.

Qualifications:

  • Strong understanding of financial management in theatrical production.
  • Excellent communication and interpersonal skills.
  • Exceptional organizational skills with attention to detail.
  • Ability to collaborate effectively with diverse stakeholders.
  • Proven ability to manage multiple projects under tight deadlines.
  • Experience in live events and theatrical production is essential.
  • Proficiency in Microsoft Office, particularly Excel and Word.
  • Valid driver's license is required.

Education and Experience:

  • 7 to 10 years of experience in theatrical or live event management.

Physical and Work Environment:

The role requires the ability to remain stationary for extended periods and navigate various workspaces. The noise level may vary from moderate to loud, and reasonable accommodations will be made for individuals with disabilities.

The Straz Center for the Performing Arts is an equal opportunity employer committed to diversity and inclusion.