Senior Director of Special Events
1 day ago
Senior Director, Special Events
Job Summary:The University of San Francisco is seeking a highly skilled and experienced Senior Director, Special Events to lead the planning and execution of high-touch point and Presidential events for Development. This role will be responsible for building unique engagement and experiences for USF's alumni, donors, parents, faculty, staff, students, and friends of the university.
Key Responsibilities:- Conceptualize, plan, and execute high-touch point and Presidential events for Development in collaboration with Major and Principal Gifts and the Office of the President.
- Develop new and creative events to engage current donors, cultivate alumni, and stewardship.
- Ensure all USF community engagement delivers an excellent guest experience and furthers the fundraising goals of the university on local, domestic, and international levels.
- Co-manage CelebrateUSF, USF's alumni and family weekend, including online registration, volunteer management, and training.
- Collaborate with the Assistant Vice President to enhance the role of Engagement initiatives by providing strategic updates, opportunities for engagement collaboration, and logistical support.
- Build alumni and external relationships with a goal of bringing unique speakers to USF for community engagement.
- Collaborate with partner officers, such as Office of Marketing and Communications, partner schools/colleges, and Athletics, to achieve event and marketing goals.
- Manage the special events and CelebrateUSF budgets for the development division and ensure cost-effective measures are in place while maintaining high standards for event execution.
- Partner with Stewardship, Major and Principal Gifts, Gift Planning, and Annual Giving & Corporate Partnerships to engage and thank USF's donors through educational events that promote USF.
- Oversee the Silk Speaker Series, a speaker series for USF and the greater community that includes key thought leaders in the arts, business, and sports industry.
- Assess event success and make strategic changes to events strategy through data-driven event and attendance information.
- Develop processes for scaling events to meet the increased demands that will arise with the launch of the new USF Comprehensive Campaign.
- Coordinate with university departments and external speakers to schedule and manage event programs, ensuring a cohesive and impactful experience for attendees.
- Manage on-site logistical aspects of events, including packing event supplies, setting up event spaces, and ensuring all necessary materials are prepared and distributed efficiently.
- Execute strategic outreach initiatives to enhance event attendance and participation, leveraging both traditional and digital marketing channels to maximize visibility and engagement.
- Maintain meticulous event documentation and post-event evaluations to assess effectiveness, gather feedback, and inform future event planning and marketing strategies.
- Manage conflicting priorities and last-minute changes, while working across multiple departments, juggling event needs, faculty demands, and university processes without losing focus or momentum.
- Bachelor's degree from an accredited institution.
- Minimum of 8-10 years professional work experience, with a minimum of 5-7 years with progressive responsibility and a proven track record in alumni engagement and event planning, preferably in an academic or non-profit environment.
- Team-oriented with a capacity to manage and motivate a team.
- Cross-functional collaboration, but also a self-starter who can work independently.
- Exceptional negotiation, verbal, and written communication skills.
- Advanced interpersonal skills with the ability to tactfully and effectively interface with university leadership, trustees, donors, alumni, and high-profile events guests.
- Demonstrated leadership and project management skills, including multi-tasking and the management of multiple projects for diverse purposes and audiences.
- High standards of quality coupled with an unwavering focus on guest experience.
- Extremely flexible and comfortable with change and shifting priorities, with the ability to shift focus and problem-solve if priorities change.
- Demonstrated attention to detail and meticulous organizational skills, with a proven ability to manage multiple competing priorities and deadlines.
- Committed to USF's Jesuit Mission, Vision, and Values.
- Ability to travel, work evenings, and weekends.
- Full-time position
- Salary range: $120,000 - $135,000 annualized, commensurate with experience
Visit this link to apply.
The University of San Francisco is located in the heart of one of the world's most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes, and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student's passion for social justice and a desire to 'Change the World From Here.' For more information, visit this link.
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