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Compensation Operations Supervisor

2 months ago

Chicago, Illinois, United States The Parking Spot Full time
Job Overview

Position Summary:

The Compensation Operations Supervisor plays a crucial role within the Payroll department, ensuring the precise and prompt execution of payroll processes for a workforce exceeding 2,000 employees across multiple states. The ideal candidate will be proactive, possessing extensive experience with diverse payroll systems and the ability to juggle multiple priorities effectively.

Key Responsibilities:

  • Administer and distribute employee remuneration and earnings statements on a weekly and biweekly schedule, guaranteeing the accurate and timely execution of payroll modifications.
  • Oversee the administration of various incentive program bonuses.
  • Compile post-payroll reports, including general ledger documentation.
  • Maintain and prepare precise records and reports of payroll transactions.
  • Manage the process for uncashed checks.
  • Establish, uphold, and evaluate payroll processing systems to ensure the timely and accurate handling of payroll transactions.
  • Examine payroll documentation for precision through audit reports and implement necessary adjustments.
  • Audit and authorize timecard modifications within the Workforce Management system.
  • Monitor timesheet submissions and follow up on any missing or unapproved entries and leave requests.
  • Maintain various records, ensuring accuracy and completeness, while gathering data for reporting and conducting regular data audits.
  • Address administrative tasks and requests related to payroll and the HRIS, including password resets, data accuracy reviews, and ensuring proper documentation is uploaded to employee electronic files.
  • Assist in generating reports from the HRIS for utilization by HR and Accounting departments.
  • Resolve payroll discrepancies by systematically gathering adjustments, calculating retroactive payments, and coordinating with management as necessary.
  • Establish and maintain new and existing state payroll tax jurisdictions.
  • Ensure adherence to federal, state, and local payroll, wage, and hour regulations and best practices.
  • Complete year-end responsibilities, including W2 review and processing, ensuring proper setup of earning and deduction codes.
  • Identify and propose enhancements to payroll processing software, systems, and procedures as required.
  • Support audit processes by providing necessary records and documentation to auditors.
  • Contribute to special projects as directed by management.

Knowledge, Skills & Experience Required:

  • 5-7+ years of payroll experience in a high-volume, fast-paced environment.
  • Prior experience managing multi-state payroll and working within unionized settings.
  • Familiarity with an HRIS, preferably UKG Pro.
  • Proficient in Microsoft Excel, particularly with VLOOKUPs and Pivot tables.
  • Strong understanding of federal and state regulations concerning garnishment processing, reporting, and compliance.
  • Highly organized with exceptional attention to detail and follow-through.
  • Excellent data entry and data cleansing capabilities.
  • Strong interpersonal skills and a commitment to assisting a large employee base.
  • Demonstrated ability to meet deadlines and prioritize tasks in a dynamic environment.
  • Strong ethical standards and commitment to confidentiality.

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At The Parking Spot, we embrace diversity and inclusivity. We believe that a diverse, inclusive, and equitable workplace is one where all employees, partners, and customers feel welcomed, supported, and valued. As a company in the travel sector, we recognize the strength that comes from uniting individuals from various backgrounds and communities. We treat everyone with dignity and respect and firmly oppose racism and discrimination in any form. We intentionally cultivate diverse teams and relationships to ensure all voices are heard and to promote equal opportunities for all. We are dedicated to listening, learning, and evolving because we understand that our journey towards inclusivity is ongoing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or the pay of another employee or applicant. However, employees with access to compensation information as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals without access to that information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal obligation to provide information. 41 CFR c