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Administrative Coordinator

1 week ago

Rancho Cordova, California, United States NomadX Full time

About NomadX:

NomadX is a pioneering company transforming the biological detection and disinfection landscape with cutting-edge technologies in the food safety sector. Our mission is to revolutionize global safety standards by developing groundbreaking solutions.

Our Team:

We are seeking a highly organized and detail-oriented Executive Assistant to join our dynamic team in Rancho Cordova, CA. The ideal candidate will provide critical support in a fast-paced start-up environment, handling a variety of administrative tasks that are essential to the smooth operation of our labs and offices.

The Role:

This position requires a proactive individual with a strong ability to manage multiple responsibilities, including booking travel, scheduling meetings, assisting with procurement of materials for the lab, handling expense reports, supporting special projects as needed, and optimizing the executive team's time.

  • Travel Coordination: Book and manage travel arrangements for team members, including flights, accommodations, and ground transportation.
  • Meeting Scheduling: Coordinate and schedule meetings, ensuring all logistics are arranged, including room bookings, detailed itineraries, catering, and necessary materials.
  • Procurement Support: Assist in the procurement of materials and supplies for the lab, working closely with vendors and the internal team to ensure timely and accurate orders.
  • Expense Reporting: Prepare, review, and process expense reports, ensuring accuracy and adherence to company policies.
  • General Administrative Support: Provide day-to-day administrative support, including managing correspondence, maintaining office supplies, and handling various administrative tasks.
  • Special Projects: Support the team with special projects as they arise, bringing a high level of organization and attention to detail to each task.

Qualifications:

To be successful in this role, you should have:

  • A minimum of 5 years of experience in an administrative support role.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
  • Strong communication skills, both written and verbal, with a professional demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with travel booking, procurement processes, and expense reporting is a plus.

About the Benefits:

We offer a comprehensive benefits package, including medical benefits, retirement savings plan, and flexible PTO.