Part-Time Venue Coordinator

3 days ago


Coral Gables, Florida, United States City of Coral Gables, FL Full time
Part-Time Venue Specialist

Job Summary:

The City of Coral Gables, FL is seeking a dedicated and enthusiastic Part-Time Venue Specialist to assist in the planning, coordination, and execution of banquets and special events at The Coral Gables Country Club.

Key Responsibilities:

  • Assist in the setup and arrangement of event spaces, including tables, chairs, decorations, and audiovisual equipment.
  • Conduct tours and walkthroughs of the banquet facilities for potential clients, showcasing the available event spaces and amenities.
  • Provide detailed information and answer any questions regarding the venue's capabilities, services, and pricing.
  • Coordinate with the sales team to schedule and prepare for client tours, ensuring all areas are clean, presentable, and ready for showcasing.
  • Maintain a positive and welcoming demeanor, actively listening to client needs and providing relevant recommendations and solutions.
  • Follow up with clients to address any further inquiries or concerns.
  • Stay updated on industry trends and changes to provide accurate and up-to-date information to clients.
  • Maintain a clean and organized workspace, ensuring all tour materials and resources are readily available.
  • Coordinate with various vendors, such as kitchen staff, servers, and maintenance, to ensure all event details are communicated and executed effectively.
  • Assist in overseeing the smooth flow of events, addressing any issues or concerns that may arise promptly and professionally.
  • Assist in post-event breakdown of event spaces, ensuring they are returned to their original condition.

Requirements:

  • Associate of Arts (AA) degree or one (1) year hands-on experience.
  • Previous experience in banquets, events, or hospitality is preferred but not required.
  • Experience with setup, configuration, use, and breakdown of floor plans, furnishings, signage, and other amenities necessary.
  • Proficient Microsoft Office, Tripleseat, Social Tables, Outlook Email, and Windows Tools & Utilities.
  • Valid Florida Driver's License.

Benefits:

  • Part-time schedule with 15-29 hours per week.
  • Annual leave, sick leave, and holidays.
  • Bereavement leave and administrative sick leave.
  • Cash payout of vacation time.
  • Military leave and jury duty.


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