Administrative Coordinator

2 weeks ago

Flanders, New Jersey, United States Protect Environmental Full time
Job Summary

The Administrative Assistant for Protect Environmental is a key role in ensuring operational efficiency by providing administrative support in various functions in business operations. This position is responsible for providing high-level administrative support to the business operations team, ensuring the smooth day-to-day functioning of the office.

Key Responsibilities
  • Provide administrative support to the business operations team, including scheduling, calendar management, and data entry.
  • Assist in the planning and implementation of company events, including meetings, conferences, and training sessions.
  • Perform a variety of secretarial duties, including typing, mailing, faxing, and photocopying correspondence and materials.
  • Establish and maintain a wide variety of documents, manuals, and materials, including databases and spreadsheets.
  • Assist in responding to inquiries from contractors and subcontractors, and redirecting to the appropriate personnel when necessary.
  • Assist with making and reviewing employee travel arrangements, expense claims, receipts, and company correspondence.
Requirements
  • Excellent verbal and written communication skills.
  • Ability to manage multiple projects with short turnaround times and capable of shifting priorities.
  • Intermediate proficiency in Microsoft applications, including Word, Excel, and Outlook.
  • Ability to develop and maintain a positive working relationship with others.
  • Detail-oriented, ability to multitask, with strong organizational skills.
  • General administrative skills, including scheduling, calendar management, public records management, database management, and the planning and preparation of meetings, speaking engagements, and trips.
Work Environment

This job operates primarily in an office environment and routinely uses standard office equipment, including computers, phones, photocopiers, and filing cabinets. Prolonged periods of sitting at a desk and working on a computer are required. Must be able to regularly lift 25 pounds.

Benefits and Perks
  • Health, dental, and vision insurance.
  • Short and long-term disability.
  • Life insurance.
  • 401(k) plan with company match.
  • Paid time off.
  • Company-paid holidays.
About Protect Environmental

Protect Environmental is a national leader in the environmental consulting and construction industry, focusing on radon and chemical vapor intrusion management. With a proven track record spanning 38 years and more than 200,000 completed projects in all 50 U.S. states and 2 U.S. territories, the company provides expert service from its trusted professionals to provide peace of mind protection to property owners seeking to build and maintain healthy, safe, and sustainable indoor environments.

EEO Statement

Protect Environmental is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Protect Environmental strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, ancestry, color, creed, physical or mental disability, familial status, gender, gender expression, gender identity, genetic information, height or weight, marital status, national origin, race, religion, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, veteran or military status, or any other characteristic protected by federal, state, or local law.

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