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Preconstruction Project Coordinator

2 months ago

Marietta, Georgia, United States B2 Constructors, LLC Full time
Job Description

Position Overview:

We are looking for a meticulous, organized, and proactive individual to fill the role of Preconstruction Coordinator at B2 Constructors, LLC. This position plays a vital role in supporting and managing the estimating processes within the organization. The ideal candidate will possess exceptional organizational skills and the ability to juggle multiple responsibilities efficiently.

Key Duties:

Documentation Oversight:

Ø Systematically organize and oversee all project-related documents, including drawings, specifications, and revisions.

Ø Ensure that all materials are current and readily accessible to the preconstruction team.

Preparation of Bid Packages:

Ø Assist in crafting bid packages, proposals, and presentations.

Ø Guarantee that all bid materials are thorough, precise, and submitted punctually.

Scheduling and Coordination:

Ø Manage project timelines and deadlines.

Ø Monitor critical dates and ensure all team members are informed of upcoming milestones.

Communication with Subcontractors and Vendors:

Ø Engage with subcontractors and vendors to obtain pricing, availability, and other essential information.

Ø Maintain a comprehensive database of dependable subcontractors and vendors.

Ø Proactively reach out to subcontractors to encourage their involvement early in the bidding process.

Management of Subcontractor Bids:

Ø Oversee subcontractor bid management through designated platforms.

Ø Collect subcontractor RFIs and collaborate with estimators to submit project RFIs.

Ø Ensure timely and accurate distribution of bid invitations and follow-ups.

Support for Estimating:

Ø Assist estimators in gathering and compiling necessary project information.

Ø Input data into estimating software and maintain estimating databases.

Ø Utilize relevant software for precise takeoff and estimating tasks.

Administrative Responsibilities:

Ø Manage administrative tasks related to the preconstruction process, including filing, document control, and data entry.

Coordination of Project Management Systems:

Ø Oversee bidding projects in various project management systems.

Ø Ensure all systems are current and properly maintained.

Client and Stakeholder Engagement:

Ø Act as a liaison for clients during the preconstruction phase.

Ø Collaborate with architects, engineers, and other stakeholders to gather and relay all necessary information.

Meeting Coordination:

Ø Schedule and facilitate meetings with internal teams, clients, and subcontractors.

Ø Prepare agendas, document meeting minutes, and distribute them to relevant parties.

Management of Bid Calendar:

Ø Maintain and update the bid calendar, ensuring all deadlines are adhered to.

Ø Track and follow up on bid submissions and results.

Cost Analysis and Comparison:

Ø Compile and analyze subcontractor bids to assist estimators in selecting the most competitive and qualified proposals.

Qualifications:

Candidate Profile:

Education:

Ø A Bachelor's degree in Construction Management, Engineering, Architecture, or a related discipline is preferred. Equivalent experience will also be considered.

Experience:

Ø A minimum of 2 years of experience in a construction or preconstruction capacity. Experience in commercial general contracting is advantageous.

Skills:

Ø Strong organizational and multitasking capabilities.

Ø Excellent communication and interpersonal skills.

Ø Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Ø Familiarity with estimating software (e.g., Bluebeam, On-Screen Takeoff, Quick Bid).

Ø Knowledge of subcontractor bid management software.

Ø Attention to detail and a commitment to accuracy.

Ø Critical thinking skills are essential.

Ø A strong work ethic, with the ability to manage extended work hours as needed.

Ø Self-motivated and capable of working independently.

Ø Innovative thinking with the ability to propose improvements to processes.

Preferred Attributes:

Industry Insight:

Ø Familiarity with construction industry standards, practices, and regulations.

Software Expertise:

Ø Proficiency in estimating and cloud-based software.

Certifications:

Ø Relevant certifications such as LEED AP, PMP, or similar are a plus.

Interpersonal Skills:

Ø Proven ability to work effectively in a team environment and coordinate with multiple stakeholders.

Problem-Solving:

Ø Strong problem-solving abilities and the capacity to think critically under pressure.

Benefits:

Ø Competitive salary

Ø Opportunities for professional development and career advancement

Ø A dynamic and supportive work environment

Ø Comprehensive benefits package, including:

ü 100% employee-covered health insurance

ü Dental and Vision insurance options

ü Retirement plan with company match

ü Accidental death and dismemberment insurance

ü Two weeks of paid vacation

ü One week of paid time off during the Christmas holiday

ü Eight paid holidays

ü One week of sick leave

About B2 Constructors, LLC:

B2 Constructors, LLC is a multi-state licensed, unlimited-tier General Contractor specializing in General and Mechanical Contracting construction services. As a proud service-disabled veteran-owned business, we excel in delivering high-quality projects to various sectors. Our diverse project portfolio includes a wide range of construction services.

We are committed to fostering a dynamic and growing company that values innovation, quality, and employee contributions. We seek motivated individuals eager to expand their professional expertise and embrace new challenges.

Why Choose B2 Constructors, LLC:

Experience a work environment that encourages exploration and innovation, allowing employees to make impactful decisions. We prioritize technology and provide the best tools to enhance job performance. Our collaborative approach fosters growth and development, offering experiences that larger corporate environments may not provide.

Join us for a career that values your contributions and offers opportunities for growth and meaningful work.