Project Coordinator
3 weeks ago
We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator. This role is crucial in managing and supporting the company's ongoing projects.
Key Responsibilities:
- Project Documentation Management:
- Maintain and organize all project documentation, including contracts, permits, drawings, submittals, and specifications.
- Ensure documents are continuously updated and accessible to the project management team for timely decision-making.
- Manage change orders by documenting, tracking, and communicating them to all stakeholders, ensuring project documentation and budgets are current.
- Administrative Tasks:
- Handle administrative tasks related to the construction process, such as filing, document control, and data entry.
- Manage all construction projects in OneDrive, ProCore, and other relevant systems.
- Ensure all project management systems are up-to-date and properly maintained.
- Scheduling and Vendor Coordination:
- Assist in developing and managing project schedules. Monitor progress against the schedule and alert the project manager to potential delays or issues.
- Ensure subcontractors submit accurate and timely pay applications, coordinating closely with them to address any issues.
- Communicate with subcontractors and vendors to coordinate delivery schedules, project timelines, and material needs.
- Budget Tracking & Cost Control:
- Track budgets in Procore, ensuring accurate recording of labor, material, and equipment costs.
- Identify budget variances and work with the project management team to correct and stay within budget.
- Report discrepancies and assist in developing cost-saving strategies.
- Change Orders:
- Manage the change order process by documenting, tracking, and communicating changes to the project team and client. Ensure all changes are accurately reflected in project documentation and budgets.
- Compile and compare subcontractor bids to assist estimators in selecting the most competitive and qualified bids.
- Client and Stakeholder Communication:
- Attend weekly project meetings.
- Organize and coordinate project meetings, including preparing agendas, taking minutes, and distributing meeting notes to all necessary parties.
- Communicate regularly with clients and stakeholders, keeping them updated on project progress, timelines, and potential changes.
- Serve as a liaison between the project team and clients, addressing concerns and ensuring client satisfaction.
- Quality Controls:
- Assist in the implementation of quality control procedures. Ensure all work meets the required standards and specifications.
- Health and Safety Compliance:
- Support the project team in ensuring all work is conducted in accordance with health and safety regulations. Report any safety concerns or incidents to the appropriate parties.
- Project Closeout:
- Assist in the closeout process, including final inspections, punch lists, and securing all necessary documentation for project completion.
Requirements:
- Candidate Requirements:
- Bachelor's degree in Construction Management, Engineering, Architecture, or a related field preferred. Equivalent work experience will be considered.
- Experience:
- Minimum of 2 years of experience in a construction or project coordinator construction role. Experience in commercial general contracting is a plus.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience with estimating software (e.g., Bluebeam, On-Screen Takeoff, Quick Bid).
- Familiarity with subcontractor bid management software (e.g., Building Connected).
- ProCore certified in Core Tools and Project Management.
- Attention to detail and a high level of accuracy.
- Knowledge of construction processes, materials, and safety standards.
- Critical thinking skills are a must.
- Strong work ethic as work weeks can regularly extend beyond 40 hours a week.
- Self-starter who doesn't require management directives to perform their work.
- Ability to think outside the box and recommend to management if they identify a better way to perform a task.
Benefits:
- Competitive Salary
- Comprehensive Benefits
- 100% employee health coverage.
- Dental and vision insurance options.
- Retirement plan with company match.
- Accidental death and dismemberment insurance.
- Paid vacation (two weeks), sick leave, and holidays.
- One week of paid time off during the Christmas holiday.
- Career Advancement: Opportunities for professional development, learning, and career growth.
- Dynamic Work Environment: Every day presents new challenges, allowing you to broaden your experience and skills.
- Flexible Schedules: We know life happens, so we offer schedules that accommodate your lifestyle.
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