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Administrative Support Specialist

1 month ago

New York, New York, United States ABM Industries Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations.

Responsibilities:
  • Maintain all records of Port Authority SIDA Badges and Customs Seal clearance and DR1 records and clearance.
  • Request and schedule SIDA class training.
  • Maintain records and coordinate with Port Authority in relations to void, revoke, and suspended SIDA badges and mail out letters to retrieve Port Authority ID cards.
  • Prepare Port Applications for SIDA badge for new applicants and submit same to Port Authority and schedule fingerprint appointments.
  • Assist employees with the renewal process for SIDA badge, customs seal.
  • Review and submit quarterly and yearly audit to US Customs and Port Authority.
  • Coordinate with Port Authority and Customs in relations to any questions or queries.
  • Review, complete, and submit new applications for US Customs Seal.
  • Attend bi-monthly meetings and stay up to date with changes in Port Authority.
Primary Point of Contact:

Authorized signatories are the primary point of contact between companies and the Airport Security Credentialing Office.

Application Process:

Authorized signatories instruct applicants on the application process and verify applications and documents.

Access Levels:

Authorized signatories determine and justify access levels.

Endorsements and Privileges:

Authorized signatories determine endorsements and privileges.

Purpose of ID Cards:

Authorized signatories explain the purpose of Airport Security ID Cards.

Training:

Authorized signatories are responsible for scheduling Security Identification Display Area (SIDA) training for employees. Employees must complete the training and pass a test to receive an Airport Security ID Card.

Lost or Stolen ID Cards:

Authorized signatories must be notified immediately if an employee's Airport Security ID Card is lost or stolen.

Authorized signatories must complete training and renew it annually. Assist employees with completing their I-9 through HireRight.