Supervising Courtroom Clerk

3 weeks ago

San Rafael, California, United States County of Marin, CA Full time
Job Summary

We are seeking a highly skilled and experienced Courtroom Clerk to join our team as a Supervising Courtroom Clerk. This is a full-time, exempt confidential unrepresented position that requires a high level of technical skills, verbal and written communication skills, and professionalism to achieve excellent team work and customer service.

Key Responsibilities
  • Plans, assigns, supervises, coordinates, reviews and evaluates the work of Courtroom Clerks; ensures adequate coverage for all courtroom activities and functions.
  • Trains staff in work procedures; answers questions and makes procedure and policy interpretations regarding work processes and the application of laws and regulations.
  • Participates in employment selection decisions; recommends and administers discipline as required.
  • Monitors changes in laws, policies and procedures that impact the work; recommends procedural improvements and implements them after approval.
  • Develops procedures and work standards for court support staff; ensures that work is performed in a consistent manner.
  • Answers complex and difficult legal or procedural questions related to courtroom operations; advises attorneys, government agencies and the general public regarding the status of legal cases; applies court policy to resolve conflicts with others.
  • Acts as liaison for assigned judicial function with other units within the Court and other agencies as appropriate.
  • Performs the full range of Courtroom Clerk functions, including but not limited to: attending court sessions, taking notes regarding proceedings; preparing minute orders and other court documents; preparing or answering correspondence related to court procedures and disposition of cases; preparing and issuing bench warrants; maintaining records of hearing dates and continuances; consulting with attorneys and the court on changes in court calendar dates; calendaring court activities; entering specified information and summaries of proceedings into various automated systems; maintaining court case records and supportive documentation for judges; receiving, marking, and maintaining records and assuming custody of evidence and exhibits; reviewing written orders from attorneys for proper format and content prior to their presentation for judge's signature.
  • Conducts a variety of special operational projects; prepares reports and makes recommendations for procedural recommendations and implements them after approval.
Requirements
  • Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.
  • A typical way to obtain the knowledge, skills and abilities would be the equivalent of: Possession of high diploma, or its equivalent; Three years of progressively responsible experience in a court or judicial system environment, preferably with at least 1 1⁄2 years as a Courtroom Clerk or work which will have provided a knowledge of courtroom and judicial support policies and procedures. Some supervisory experience preferred.
Working Conditions/Physical Requirements

Ability to work irregular and/or flexible hours as required. On a continuous basis, sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; strength to lift files weighing up to 25 pounds; use telephone and computer keyboard on a daily basis.

Benefits

The Court offers a comprehensive benefits package, including medical, dental and vision insurance coverage, life and disability insurance, holidays and paid time off, sick leave, flexible spending plans, carpool/biking incentive, Marin County Retirement Plan, deferred compensation plan, tuition reimbursement program, employee training and development program, social security, state disability insurance, and worker's compensation.

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