Purchasing Project Manager

4 days ago


Cambridge, Massachusetts, United States Source Full time
About the Role

We are seeking a skilled Purchasing Project Manager to lead project purchasing, communicate with clients, work with our trusted vendors, and manage multiple projects from early stages through installation and completion.

Key Responsibilities
  • Work closely with internal or external specification requirements to ensure specs are staying within budget and within design constraints and vision
  • Identify priorities of each individual project with team members
  • Audit all specifications and floorplans and work with designer and/or architect to identify any clarifications
  • Work with local and national vendor representatives to confirm and pricing and lead time information not available on Source platform
  • Work with internal teams to keep vendor pricing up to date on the platform for brands that we have uploaded
  • Work within Source platform to automatically generate specification sheets for designer and client sign off
  • Work with Logistics team to determine warehousing plan by project
  • Generate purchase orders, review all invoices, and work with accounting team to pay all vendors in a timely manner
  • Process any change orders as needed
  • Solidify project timeline and document all estimated delivery dates
  • Ensure timely signoff on any necessary sample or finish submittals
  • Work with project team to track all orders regularly, ensuring accurate and transparent timeline
  • Work with Installation Manager to determine onsite installation dates and requirements
  • Work with Installation Manager on punch list items post-installation
  • Communicate regularly with client and team to provide project status and any updates
  • Closely track budget and ensure all changes are appropriately communicated
  • Monitor close out documentation as it is being prepared throughout the project and ensure it is completed within 30 days of installation completion
Requirements
  • 5+ years work experience in Hospitality Procurement
  • Proficiency in Google Workplace and Microsoft Suite
  • Proficiency in procurement Software a plus
  • Strong communication including excellent presentation skills
  • Ability to multitask and prioritize in a fast paced environment
  • Excellent attention to detail
  • Independently oversee and manage large complex projects
  • Effectively work with both internal and external team members
  • Strong interpersonal and problem solving skills
  • Proactively react and respond to any project concerns or issues
  • Familiarity with commercial interior products and proficient in reading architectural floor plans and specifications
  • Meet strict and demanding deadlines on a regular basis
  • Associates or Bachelors Degree in project management, business management or related field preferred

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