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Administrative Assistant II

2 months ago

Marlborough, Massachusetts, United States VARITE INC Full time
Job Title: Administrative Assistant II

VARITE INC is seeking a highly skilled Administrative Assistant II to support the Contract Administration process. As a key member of our team, you will serve as the liaison between contractors and area operations personnel, working closely with the Site Contract Administrator and various contractors.

Key Responsibilities:
  • Ensure compliance with Site Contracting Strategy
  • Ensure Contractor compliance to administrative requirements
  • Participate in Contractor review and variance creation
  • Participate in package preparation process (mailings)
  • Create Vendors/Requisitions/Purchase Orders
  • Compile and maintain weekly contractor schedule with input from *** and Contractor
  • Present recorded Safety Orientation to contractors
  • Site Service Group Communications
  • Web Cycle Resolutions
  • Invoicing/Verify receipt of service
  • Maintain time sheets, material tickets, documentation for ROS
  • Help CA resolve claims and issues
  • Metrics reporting
  • Monitor and document changes to contract
  • Monitor Cost Savings
  • Assist with Post-Job Evaluations
  • Support Site Contract Administrator and Facility Contract Administrator
Requirements:
  • High School diploma with craft or technical experience, Technical degree (2 year)
  • Demonstrated ability to work with many individuals
  • Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
  • Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
  • Demonstrated ability to develop and execute effective task planning.
  • Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.

VARITE INC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.