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Executive Administrative Assistant

2 months ago

Charlotte, North Carolina, United States PeopleSuite Talent Solutions Full time
Job Summary

PeopleSuite Talent Solutions is seeking a highly skilled and detail-oriented Executive Legal Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our founding partners, ensuring the smooth operation of our business.

Key Responsibilities:

  • Assist with entity formation and continued existence by coordinating with government agencies and maintaining accurate records.
  • Prepare and finalize corporate documents, including entity filings and real estate transactions.
  • Manage board minute books, corporate stock record books, and shareholder records.
  • Provide administrative support for corporate acquisitions and transactions, including preparing closing binders and post-closing work.
  • Make travel arrangements and reserve conference rooms as needed.
  • Compile electronic document databases and maintain a secure filing system.
  • Assist with attorney time entry, client billing, travel, and expense reimbursement.
  • Support special projects in other practice areas as needed.

Requirements:

  • Strong communication and organizational skills, with the ability to prioritize tasks and meet deadlines.
  • Proven ability to handle multiple projects simultaneously and maintain attention to detail.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook, as well as experience with DocuSign and Adobe Acrobat.
  • Ability to maintain confidentiality and discretion in all aspects of the job.
  • Professional demeanor and excellent customer service skills.