Office Manager
4 weeks ago
We are seeking an experienced Office Manager to join our team at Jenkins Auto Group. As the ideal candidate, you will be responsible for handling a wide range of administrative and executive support-related tasks, working independently with little or no supervision.
You will be responsible for maintaining an adequate system of accounting records, implementing controls to mitigate risk, and producing periodic financial reports. The ideal candidate will have at least two years' experience in a position of similar responsibility.
About UsJenkins Auto Group, founded by Don Jenkins in 1998, is an industry-leading automotive retailer based in Ocala, FL. With over 1,300 employees representing 17 automotive brands, we offer new and pre-owned vehicles, financing, warranties, automobile parts, accessories, service, and body repair.
Our commitment is to provide customers with an outstanding automotive experience delivered with professionalism, integrity, and enthusiasm. At Jenkins Auto Group, we believe in promoting growth and upholding our forward trajectory through great people, high standards, and best practices, recognizing that our team is integral to our success.
Benefits- Medical - 4 plans (BCBS)
- Dental
- Vision
- Term Life
- Company-paid Term Life
- STD/LTD
- Accident indemnity rider
- PTO / Sick days (annually)
- 401(k) with an employer match
- Employee Assistant Program
- FMLA / Maternity/Paternity Leave
- Bereavement Leave
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)
Duties and Responsibilities- Serve as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errands
- Organize and schedule meetings and appointments
- Partner with HR to maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Help maintain a documented system of accounting policies and procedures
- Assist in vendor management and outsourcing oversight
- Assist in the management of accounting department operations; help maintain orderly accounting system; and help maintain control over accounting systems and chart of accounts
- Help maintain accounts payable and ensure all available discounts are taken on accounts payable
- Help maintain accounts receivable
- Participate in payroll processing in a timely and accurate fashion
- Complete periodic bank reconciliations on a regular basis
- Make debt payments on a timely basis
- Adhere to all company policies, procedures, and safety standards
- Perform other duties as assigned
- Proven office management, administrative, or assistant experience
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
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