Contract Specialist

1 week ago

Gatlinburg, Tennessee, United States Hilton Grand Vacations Full time
Job Description

Job Summary: We are seeking a highly organized and detail-oriented Contracts Coordinator to join our team at Hilton Grand Vacations. As a Contracts Coordinator, you will play a critical role in ensuring the accuracy and efficiency of our real estate contract documents.

Key Responsibilities:

  • Prepare and generate contracts and related closing documents accurately and in a timely manner.
  • Verify data entry through our company software and program systems reviewing documents.
  • Process payments for various transactions, ensuring payment is made to the appropriate project.
  • Process and handle rescission/cancellation, as needed.
  • Acquire credit card authorizations and retrieve credit reports for all sales, if applicable.
  • Generate closing reports and financial closing sheets, as needed.
  • Work on developing their contracts knowledge for all contract-type transactions.
  • Complete prescribed activities daily as noted on opening and closing checklists.
  • Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed.
  • Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner.

Contract Review:

  • Reviews files after clients sign to assure accuracy with underwriting guidelines and title requirements.
  • Verifies all pertinent information on submitted worksheet is accurate for contracts processing.

Contract Closing:

  • Supervise and coordinate the timely closing of all business, prior to 60 days.
  • Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing.
  • Responsible for completing the required site end of day process.

Contract Support:

  • Carry out all other reasonable requests by management of which the associate is capable of performing.
  • Runs supporting reports for sales contracts, if applicable.

Requirements:

  • High School Diploma/GED.
  • At least 1 year of administrative/clerical experience in a professional environment.
  • Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word.
  • Able to work a varying schedule including regular weekends and holidays.
  • Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment and strong organizational skills.
  • High level of professionalism and the ability to handle stressful situations with the highest integrity.
  • Strong customer service skills.
  • Positive demeanor.

Preferred Qualifications:

  • BA/BS/Bachelor's Degree.
  • Timeshare/Vacation Ownership experience.
  • Contract preparation skills.
  • Familiarity with mortgage loan documentation, credit review and deeding.
  • Experience with Chorus and Voice systems.

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