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Facilities Operations Assistant

2 months ago

Atlanta, Georgia, United States Coda Staffing Full time
Job Summary

Coda Staffing is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Reception and Lobby Area Management
    • Maintain a clean and organized reception area, including the lobby and waiting area.
    • Distribute visitor badges and collect them at the end of their visit.
  • Supply Management
    • Stock and maintain office supplies, including kitchen and break room essentials.
    • Process requests for supplies and equipment in a timely and efficient manner.
  • Package and Mail Management
    • Handle all incoming and outgoing packages and mail, including USPS and carrier packages.
    • Obtain signatures for all carrier mail and sensitive USPS mail.
  • Facilities Maintenance
    • Conduct weekly tours of the office to ensure it is clean and in order.
    • Clean out workstations and offices as needed.
    • Coordinate cleaning requests and complaints with property management.
  • New Hire Onboarding
    • Prepare the office space for new hires, including building access and signage.
    • Assist with new hire paperwork and orientation.
  • Communication and Coordination
    • Distribute weekly lunch vouchers and send out communication to staff.
    • Assist with in-office meetings, including setup and food ordering.
  • Facilities Policies and Procedures
    • Maintain facilities policies and procedures related to associates and visitors.
    • Provide evidence of visitor sign-in book to Facility Manager quarterly for reporting purposes.
  • Emergency Response
    • Serve as a member of the emergency evacuation team.
  • Additional Responsibilities
    • Maintain keys to desks and offices.
    • Assist Procurement with tasks assigned.
    • Disseminate relevant communications from Property Management to associates.
    • Support Facilities projects and special initiatives as needed.