Personal Investment Advisor
2 months ago
Position Overview:
Phaxis, a prominent firm in the Asset Management sector, specializing in private wealth management services, is seeking a skilled Client Advisor to join our team. This role is pivotal in fostering and nurturing client relationships through proactive communication and the seamless delivery of tailored services to individuals, families, trusts, and foundations.
The Client Advisor serves as a vital link between Senior Client Advisors and various internal departments, including Tax and Financial Planning, Investments, Legacy Planning, Trust Administration, Alternative Asset Management, Philanthropic Advisory, Real Estate, and Insurance Advisory.
Key Responsibilities:
Client Engagement
- Maintain regular communication with clients and their advisors, ensuring timely and comprehensive responses.
- Attend client meetings, document discussions, and coordinate necessary follow-ups.
- Oversee the preparation of materials for client meetings and create customized reports as needed.
- Accurately document client interactions and information in Salesforce.
Account Oversight
- Manage account opening and closing processes, reviewing all related documentation and transactions.
- Familiarize yourself with client wills, trusts, and governing documents to ensure proper account administration.
- Establish automated reminders for critical tasks and ensure follow-through.
- Collaborate with internal fiduciary counsel to guarantee compliance with governing documents.
- Prepare Annual Relationship Reviews and ensure adherence to all regulatory standards.
Investment Oversight
- Assist Senior Client Advisors in managing investment activities, including implementing investment strategies, rebalancing portfolios, executing trades, and monitoring asset allocation and performance.
- Review daily internal reports and work with the account team to address any discrepancies.
- Facilitate client requests for fund disbursements and prepare asset allocation simulation models.
Trust Management
- Conduct initial and annual reviews of trusts and manage requests for discretionary distributions and special investments.
- Ensure timely distributions from trusts and foundations.
- Coordinate annual unitrust payments and private foundation grants with the tax department.
- Process charitable gifts and family contributions, preparing and sending Crummey letters as necessary.
- Collaborate with the tax department or external tax preparers on reporting gifts and utilizing GST exemptions for irrevocable trusts.
- Prepare reports for irrevocable insurance trusts, manage transfers, and pay life insurance premiums.
- Perform additional duties as assigned.
Qualifications:
- Bachelor’s degree in a relevant field with 4-7 years of related experience.
- Exceptional writing and presentation abilities.
- Proven leadership and teamwork skills.
- Strong organizational skills with the ability to manage multiple tasks accurately and within deadlines.
- Series 7 and Series 63 licenses are preferred; CTFA, CFP, or CFA designations are advantageous.
- Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) and Salesforce is ideal.
Comprehensive company-paid benefits, competitive bonuses, and 401k contributions offered.
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