Project Director

3 days ago

New York, New York, United States Deutsch NY Full time
Project Planning & Scope Management

Collaborate with Account leads to develop and maintain deliverables lists for all current and upcoming client projects, ensuring clear alignment with client expectations.

  • Proactively review existing client SOWs to identify out-of-scope requests and escalate them for appropriate resolution.
  • Develop and maintain project schedules, ensuring timely delivery and quality outcomes.
Scheduling & Workflow Management

Develop workback schedules for all creative development phases, adhering to client deadlines and collaborating with the Production team to ensure smooth execution.

  • Track progress on creative deliverables, identifying roadblocks and escalating issues to the creative leadership team in a timely manner.
  • Monitor and adjust project timelines as needed to ensure efficient workflow.
Resource Coordination

Monitor team capacity, escalate any resourcing gaps or workload concerns, and coordinate with internal teams to prevent bottlenecks.

  • Ensure that team members are equipped to handle project requirements, reallocating resources as needed to maintain efficient workflow.
  • Collaborate with internal teams to optimize resource allocation and prevent overcommitting.
Documentation & Communication

Maintain accurate and up-to-date project tracking documents, communicating progress, changes, and updates regularly to the account, creative, and leadership teams.

  • Assist creative and account teams in organizing project files, ensuring easy access and collaboration.
  • Develop and maintain project documentation, including project plans, schedules, and status reports.
Asset Management

Oversee the management of creative assets, facilitating their organization and conversion into a Digital Asset Management (DAM) system or permanent server solution for long-term use.

  • Collaborate with the Director of Creative Operations & PM to champion internal processes, ensuring compliance with established workflows and maintaining alignment across all teams.
Process & Compliance Stewardship

Collaborate with the Director of Creative Operations & PM to champion internal processes, ensuring compliance with established workflows and maintaining alignment across all teams.

  • Develop and maintain project documentation, including project plans, schedules, and status reports.
Client Communication & Relationship Management

Support Account leads in client-facing discussions, particularly around scope, timeline, and delivery concerns, while ensuring expectations are clearly communicated and managed.

  • Identify potential project risks early and work with teams to mitigate issues before they escalate, ensuring smooth project execution.
Continuous Improvement

Gather post-project feedback and key learnings to facilitate regular post-mortems and continuously improve processes and drive efficiencies for future projects.

  • Develop and maintain project documentation, including project plans, schedules, and status reports.

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