Education Program Coordinator

4 weeks ago

Long Beach, California, United States Tutor Me Education Full time
Job Title: Education Program Coordinator

At Tutor Me Education, we're dedicated to empowering students and school districts across the nation by providing personalized and convenient tutoring services. As an Education Program Coordinator, you'll play a vital role in supporting our mission by integrating our team with school-level staff and managing Lead Instructors.

Key Responsibilities:
  • Support a caseload of K-12 schools and integrate the Tutor Me Education team, school-level staff, and manage Lead Instructors
  • Act as a mentor for instructors by providing direction, support, and encouragement in all aspects of student services
  • Monitor all elements of implementation for a school program, including instructor attendance, performance, material distribution, and student achievement through progress monitoring
  • Lead and facilitate instructor orientation and training as necessary
  • Observe instructors during small group instruction; provide performance coaching to ensure effective classroom management and growth in student achievement
  • Complete required documentation following school visits
  • Communicate and meet consistently with your supervisor to provide updates on progress, potential issues, and program concerns
  • Inform your supervisor about changes at schools you support, including program observations, related to school administration and staff concerns, instructor performance and attendance, program setup, changes, and/or program effectiveness
  • Provide instructors with applicable solutions to behavioral or educational problems arising during student instruction
  • Provide coaching opportunities to instructors to improve instruction and student learning, including modeling best practices, coteaching, and small group strategies, observing and reflecting, collaborative planning, and more
  • Complete Personnel Action Forms for instructors
  • Make data-informed decisions to adjust instruction, focusing on TME's goal of student success
  • Assist with completing, collecting, and distributing periodic (bi-weekly, monthly, mid-program, and end-of-program) reporting information for reports and surveys
  • Oversee Program Assistants related to tracking and approving instructors' instructional logs and timecard submissions for payment
  • Support collaboration efforts for Tutor Me Education's internal teams (Business Development, Recruiting, Curriculum, Logistics, and Accounting) and clients (district partners and personnel at school sites)
  • Confirm and assign instructors to school sites; lead client partnerships by addressing their needs
  • Support Program Manager and TME Recruiting Specialists in placing newly recommended instructors
  • Maintain open lines of communication with instructors throughout orientation and training, confirming knowledge transfer of program details
  • Maintain a positive rapport with school administration and staff
  • Attend client meetings when appropriate
  • Complete other duties as required and assigned
Requirements:
  • Effective oral and written communication skills
  • An understanding of instructional pedagogies and methodologies
  • Excellent interpersonal skills
  • Strong computer skills (Intermediate level - Microsoft Office Suites, Google Workspace)
  • Good time management and organizational skills, including prioritizing, scheduling, and adapting as necessary
  • The ability to meet deadlines
  • Strong ability to work independently, with little supervision, and collaboratively as part of a writing team
  • Building relationships on trust and respect
  • Knowledge of high-impact instructional practices and recognizing them in the classroom
Education and Work Experience:
  • Hold a bachelor's degree
  • Commit to working 35-40 hours each week
  • Demonstrate ONE of the following:
  • At least 2-3 years of experience working in a K-12 educational setting
  • Any similar combination of education and experience
  • Prior supervisory and project management experience is preferred

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