Executive Coordinator

17 hours ago


Fort Wayne, Indiana, United States Apex Systems Full time

We are seeking an experienced Executive Coordinator to provide administrative support for our dynamic team. As an Executive Coordinator, you will be responsible for ensuring the smooth operation of our department by performing a variety of administrative tasks.

About the Job:

  • Review work order packets for accuracy and conduct journal entries for corrections.
  • Communicate effectively with internal groups via email and messaging.
  • Manage calendars, set up meetings, and secure locations.
  • Handle general correspondence and submit expense accounts.
  • Provide exceptional customer service by answering questions or referring issues when necessary.
  • Maintain confidentiality and adjust to changes in priority and direction effectively.
  • Demonstrate initiative and problem-solving skills in handling assignments beyond the routine level.

Requirements:

  • High School Diploma or GED.
  • Minimum of three years of administrative work experience.
  • Proficiency in Microsoft Office Products (Excel, Word, PowerPoint).
  • Experience with timekeeping and financial systems is a plus.
  • Strong written and verbal communication skills.
  • Attention to detail and ability to organize data and processes.
  • Good analytical and problem-solving skills.

Additional Information:

  • This is a remote position, but you must live within an hour of the office for occasional meetings and presentations.
  • Training will be conducted onsite Monday-Thursday for at least two weeks.
  • Possible overtime is available based on workload.

The estimated salary for this role is around $45,000-$55,000 per year, depending on experience.



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