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Senior Accounting Associate

2 months ago

Milwaukee, Wisconsin, United States Carmen Schools of Science & Technology Full time
BACKGROUND

Carmen Schools of Science and Technology (Carmen) is a prominent public charter school network in Milwaukee, Wisconsin, dedicated to equipping all students with the skills to become critical thinkers and self-directed learners, ready for success in higher education, meaningful careers, community engagement, and family life. Currently, Carmen operates five campuses, each functioning as an independent charter school authorized by Milwaukee Public Schools or UW-Milwaukee.

POSITION SUMMARY

This role will report to the Senior Staff Accountant once appointed.
  • Collaborate with the senior staff accountant to manage and process accounts payable.
  • Oversee bank transactions, including uploading data to Abila and preparing cash reports.
  • Assist with school deposits by supporting school personnel and network staff in accurately recording and reporting deposits promptly.
  • Contribute to grant tracking and reporting efforts.
  • Manage the recording and reporting of private grants, gifts, and donations, working closely with staff involved in grant-making to gather necessary information for accounting and reporting.
  • Help identify and document revenues received from authorizers and other sources by reviewing bank activities and related reports from authorizers and funders.
  • Perform additional duties as assigned.
QUALIFICATIONS
  1. Strong belief in the potential of all students to learn and succeed, with a commitment to addressing educational inequities in Milwaukee.
  2. Bachelor's degree in a relevant field.
  3. Resourceful team player with the ability to work effectively independently.
  4. Proven capability to manage confidential information with discretion and adapt to various competing demands while providing exceptional service.
  5. Demonstrated ability to meet high performance goals and deadlines in a fast-paced environment.
  6. Proactive thinker who seeks opportunities and proposes effective solutions.
  7. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
  8. Detail-oriented with the ability to navigate and comprehend complex systems.
  9. Excellent communication skills, both verbal and written, with a demonstrated ability to build and maintain relationships across diverse individuals within the organization.
ESSENTIAL DUTIES & RESPONSIBILITIES
  • Completes a wide range of administrative tasks in partnership with the CFO, including managing a busy calendar of appointments, preparing expense reports, and drafting correspondence that may be confidential.
  • Assists in overseeing the General & Administrative budget; organizes and maintains records.
  • Maintains a positive and respectful demeanor while providing outstanding customer service.
  • Prioritizes conflicting needs, handles matters efficiently, and follows through on projects to successful completion, often under deadline pressure.
  • Conducts account reconciliations, particularly for credit cards and online accounts.
  • Handles deposits for schools.
  • Provides administrative support for benefits and payroll.
  • Facilitates purchasing processes.
  • Manages grants and donations.
COMPENSATION & BENEFITS

Carmen Schools of Science and Technology offers competitive salaries based on qualifications and experience, along with excellent health and workplace benefits, including free life insurance, employee assistance programs (EAP), short-term disability insurance, a 403b retirement plan, flexible spending accounts, and generous paid time off.

WORK ENVIRONMENT

This position primarily operates Monday through Friday; however, occasional evening and weekend work may be required.

EQUAL OPPORTUNITY EMPLOYER

Carmen adheres to applicable state and local laws regarding non-discrimination. We are committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, disability, genetic information, marital status, age, religion, sexual orientation, or national or ethnic origin. This policy applies to all employment terms and conditions, including hiring, placement, promotion, termination, lay-off, recall, transfer, leave of absence, compensation, and training.

Carmen strictly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Any actions or behaviors that create an uncomfortable work environment and hinder an employee's ability to perform their expected duties will not be tolerated.