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Compensation and Benefits Coordinator

2 months ago

Boothbay, Maine, United States Knickerbocker Group Inc Full time
Job Overview

Knickerbocker Group Inc is in search of a Payroll Operations Manager to enhance our Finance department. This role will directly report to the CFO and will work closely with the Director of Financial Planning & Analysis. The Payroll Operations Manager will oversee the daily management of payroll activities, ensuring precision and confidentiality in processing.

Key Responsibilities:

  • Administer weekly payroll for over 130 employee-owners, ensuring confidentiality and accuracy.
  • Proactively address and resolve payroll discrepancies.
  • Timely processing and submission of statutory and benefits payments, while reconciling any outstanding balances.
  • Generate comprehensive payroll reports, including tax filings and benefit deductions, ensuring adherence to regulatory standards.
  • Assist Human Resources with annual employee benefit enrollment, updates, and market research on salary and compensation.
  • Stay informed about current and upcoming HR and payroll regulations and best practices.
  • Maintain and update employee payroll preferences in the payroll database.
  • Weekly reconciliation of paid time off balances and management of EPL balances.
  • Process journal entries in the ERP system to ensure accurate Payroll and Benefit account reconciliation.
  • Ensure compliance with state and federal payroll tax laws and regulations.
  • Educate employees on timecard entry and processing.
  • Support the annual budget process.
  • Assist with payroll-related audit activities.
  • Conduct data entry, analysis, and posting for accounting transactions.
  • Provide support for accounts receivable, accounts payable, general ledger, and client invoicing as needed.
  • Perform additional duties as assigned.

Qualifications:

  • Bachelor's degree in accounting, finance, human resources, or business administration, or equivalent experience.
  • Minimum of 5 years of direct experience in payroll and benefits administration.
  • Strong understanding of federal and state payroll laws and regulations.
  • Familiarity with accounting principles and experience in posting journal entries and account reconciliation.
  • Proficient in Microsoft Office, particularly Excel.
  • Experience with HRIS and ERP systems for database maintenance.
  • Exceptional organizational skills with the ability to manage a high-volume workload.
  • Ability to thrive under pressure and meet deadlines in a dynamic environment.
  • Demonstrates urgency and understands the significance of month-end closing deadlines.
  • Positive attitude and a collaborative spirit.

Benefits:

  • Comprehensive medical, dental, and vision insurance with employee premiums covered by the company.
  • Health savings account (HSA) options.
  • 401K employer-sponsored retirement plans with automatic contributions after one year.
  • Life insurance and disability insurance at no cost, with options for supplemental coverage.
  • Employee Assistance Program (EAP).
  • Employee Stock Ownership Program (ESOP).
  • Generous paid time off and holiday policies.
  • Parental leave benefits.
  • Continuing education and professional licensing reimbursement.
  • Employer-sponsored pet insurance.
  • Flexible workplace arrangements.

Company Culture:

As a fully employee-owned organization, we prioritize work-life balance. We value family time, community involvement, and celebrating the unique offerings of Maine. Knickerbocker Group has consistently been recognized as a top workplace in Maine and has received accolades for excellence in architecture and construction.

About Knickerbocker Group:

Knickerbocker Group is an employee-owned (ESOP), award-winning design-build firm that provides architecture, landscape architecture, interior design, property management, and construction services for custom homes and commercial projects throughout Maine. Our team is dedicated to craftsmanship and creativity, ensuring high-quality service and products for our clients.