Specialist, Internal Medicine Residency Program Coordinator
18 hours ago
We are seeking a highly skilled and organized Specialist, Internal Medicine Residency Program to provide administrative support to the Internal Medicine Residency Program office and the Internal Medicine Residency Program Director. The successful candidate will be responsible for preparing documents and reports for various agencies, composing complex and substantive program correspondence, and maintaining confidential files/records of current residents and graduates.
Key Responsibilities- Prepare documents and reports for various agencies and compose complex and substantive program correspondence.
- Maintain confidential files/records of current residents and graduates.
- Assist in the preparation of letters of recommendation for graduates.
- Coordinate credentialing requests.
- Execute data management and reporting tasks as directed by the GME Administrator and DIO.
- Monitor resident schedules for compliance with ACGME requirements.
- Review work to ensure all programmatic functions are within guidelines and regulations.
- Prepare annual program agreements with participating institutions.
- Manage electronic information systems related to collecting and storing program data.
- Create and coordinate appropriate evaluations for the IM programs, faculty, and trainees.
- Track and alert the program manager to any evaluations of concern.
- Assist with the arrangement and staffing of all educational meetings, faculty meetings, and conferences related to the residency and fellowship programs.
- Assist with organizing activities that pertain to the training programs, including seminars, in-service exams, and special events.
- Maintain the rotation schedules in the AMION computer systems.
- Develop and maintain record-keeping systems, including faculty database and confidential program and resident records.
- Assist with preparing routine reports on the trainees and training programs required for accrediting and monitoring agencies.
- Work closely with the Graduate Medical Education Office to assist with the recruitment and onboarding process.
- Coordinate and facilitate effective and timely communication between the Chair and important constituents.
- Coordinate meetings and manage the Chair's calendar.
- Schedule travel arrangements for the Chair, faculty members, and department visitors.
- Facilitate annual evaluations and related meetings for all direct reports to the Chair.
- Assist the Chair with resolving issues and ensure that established deadlines are met.
- Maintain essential records and personnel files for the Department of EM.
- Attend meetings on behalf of the Chair as directed by the Chair.
- Represent the Department of Medicine in a professional and collegial manner that fosters and maintains a collaborative, engaging, and positive work environment.
- Assist with the administrative component of grant application processes.
- Collaborate with internal departments, including Finance and Research, to ensure proper management of department and grant finances and adherence to institutional policies.
- Bachelor's degree from an accredited institution and two (2) years of progressively responsible administrative experience; or a high school diploma or equivalent and five (2) years of progressively responsible administrative experience.
- Demonstrated high level of professionalism and dependability, including ability to work independently, work under pressure, adjust to constant change, exercise independent judgment, manage multiple professional relationships and priorities, plan and organize work efficiently and accurately, communicate efficiently and in a professional manner with all levels, and maintain a high level of confidentiality.
- Ability to establish and maintain excellent working relationships and to work well as part of a team.
- Ability to communicate clearly by email and through telecommunications and to maintain confidentiality of verbal and written communications and activities.
- Proficiency with residency management software.
- Experience in an academic medicine environment and familiarity with FAU Systems and processes.
Florida Atlantic University offers an excellent benefit package, including medical, dental, vision, life insurance, flexible spending plans, employee assistance program, and more. State retirement options, including tax-deferred annuities and Roth 403(b) plans, are also available. Additionally, the university offers flexible work arrangement plans, sick leave pool program, paid time off, paid community engagement volunteer service day, employee educational scholarship program, and tuition assistance after 6 months of full-time employment.
How to ApplyTo apply for this position, please submit your application through the Florida Atlantic University job website. For more information on how to apply, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to.
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