Practice Operations Manager

5 days ago


Hyde Park, New York, United States THE INSTITUTE FOR FAMILY HEALTH Full time
About the Role

The Associate Practice Administrator is responsible for ensuring that all practice operations in assigned regions are consistent with the objectives, philosophies, standards, and policies of The Institute for Family Health.

Key Responsibilities
  • Demonstrate expertise in clinical, technical, service, and administrative tasks.
  • Supervise and evaluate lead Patient Service Representatives.
  • Act as a resource for lead Patient Service Representatives and support staff regarding operational problems or questions.
  • Oversee and resolve problems relating to practice systems, including appointments, registration, referrals, medical records, staff/patient relations, and billing.
  • Monitor Patient Service Representatives' schedules, resolution of conflicts, vacations, sick-days, etc.
  • Affirm adequate staffing coverage of administrative areas.
  • Investigate and resolve patient billing problems; pull charts, speak with providers, communicate with Professional Billing, follow-up with patients.
  • Process sliding-fee scale requests; determine discounts and notify Professional Billing.
  • Investigate patient complaints, brief senior administration, and provide follow-up to patients.
  • Reconcile petty cash daily; monitor safe contents; keep a log of petty cash.
  • Reconcile daily office cash collections and complete bank deposits accordingly to IFH policy.
  • Process bi-weekly time cards for practice staff; total for practice staff; reconcile with leave requests.
  • Monitor and order administrative supplies.
  • Develop provider schedules and ensure they are entered correctly in the computer system.
  • Review schedules proactively (at least once a week) to identify problems.
  • Oversee the maintenance of provider schedules and appropriate staffing of practitioners and patient services staff. Consult with supervisor when unable to resolve conflicts.
  • Prepare statistics on practice operations as needed.
  • Obtain tokens for patient reimbursement.
  • Provide monthly appointment availability reports to site management team.
  • Perform Patient Service Representative functions as required (i.e., registration, check-in, appointments, checkout, switchboard, referrals).
  • Assist the Senior Level Administration with special projects as necessary.
  • Share responsibility with Site Management team in overseeing day-to-day operations from opening to closing.
  • Demonstrate knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of patients in assigned area.
  • Coordinate training of new employees.
  • Perform Epic system audits and assist in developing plans of correction for operating systems related to registration, scheduling, scanning, and referrals.
  • Prepare reports related to Epic system operations, work queues, charges, registration, and insurance-related issues.
  • Point person for equipment and mechanical problems in suites; follow up on corrections.


  • Hyde Park, New York, United States The Institute for Family Health Full time

    About The Institute for Family HealthWe are a leading healthcare provider dedicated to delivering exceptional patient care and services. Our mission is to improve the health and well-being of our community.Job Title: Practice Management Professional - Healthcare AdministratorJob Type: Full-timeEstimated Salary: $55,000 - $65,000 per yearJob Description:Job...


  • Hyde Park, New York, United States Creative Financial Staffing Full time

    We are seeking a skilled Financial Operations Manager to join our team at Creative Financial Staffing in New York. As a key member of our payroll department, you will play a critical role in the efficient processing and management of payroll for over 1,000 employees.With a strong background in payroll operations, you will be responsible for ensuring accurate...


  • Hyde Park, New York, United States THE INSTITUTE FOR FAMILY HEALTH Full time

    About the RoleThe Associate Practice Administrator Lead is responsible for overseeing the effective operation of practice sites within the assigned region.Key ResponsibilitiesEnsure compliance with regulatory agencies and surveys performed.Maintain consistent performance adherence to all applicable policies and procedures.Complete required evaluations of...


  • Hyde Park, New York, United States The Culinary Institute of America Full time

    At the Culinary Institute of America, we are committed to delivering exceptional patient care and service. We offer a competitive salary range for this position, estimated to be between $95,000 and $115,000 per annum, depending on experience.Job DescriptionThe Charge Nurse is responsible for overseeing the smooth and efficient operation of our Health...


  • New Hyde Park, New York, United States Alfa Dental Support, Inc. Full time

    About the PositionWe are seeking a highly skilled Dental Practice Leader to join our team at Alfa Dental Support, Inc. This is a full-time position with opportunities for growth and professional development.Key ResponsibilitiesTeam Management: Lead and manage the office team, ensuring smooth operations and fostering a positive work environment.Training and...


  • New Hyde Park, New York, United States Newtek One Full time

    OverviewNewtek One, a leading financial solutions company, is seeking an experienced Corporate Financial Operations Manager to oversee the financial operations of our organization. As a critical member of our team, you will play a key role in ensuring the accuracy and timeliness of our financial reporting, while also driving process improvements and...


  • Hyde Park, New York, United States Restore Hyper Wellness Full time

    Restore Hyper Wellness is a leading retail provider of alternative health and wellness modalities in the United States.As a General Manager with strong leadership skills and a knack for business development and sales, you will play an integral role in cultivating and maintaining the Restore culture.You will have the opportunity to build your own team, train...


  • North New Hyde Park, New York, United States Conifer Realty LLC Full time

    Company OverviewConifer Realty LLC is a leading provider of affordable housing solutions, dedicated to creating safe and secure living environments for its residents. With a strong commitment to excellence, we are seeking a highly skilled Community Manager to lead our team at Stone Ledge Apartments in Hyde Park, NY. Job DescriptionAs a Community Manager...


  • Clifton Park, New York, United States Trinity Health Full time

    Job SummaryWe are seeking a highly skilled Endocrinology Practice Manager to join our team in Clifton Park, NY. As a key member of our endocrinology practice, you will be responsible for overseeing the day-to-day operations, ensuring seamless patient care, and supporting our clinical staff.Estimated Salary:$65,000 - $75,000 per yearResponsibilitiesThe...


  • New Hyde Park, New York, United States FlexStaff Full time

    Job OverviewWe are seeking a Corporate Operations Coordinator to join our team at FlexStaff. This role will provide administrative support and coordination services to ensure the smooth operation of the department and Department Head.Responsibilities:Develop and implement digital communication strategies to engage employees and stakeholders.Manage and...


  • North New Hyde Park, New York, United States World Courier Inc Full time

    World Courier Inc is a leading provider of specialized transportation and logistics solutions. We are committed to delivering high-quality services to our clients, and we are seeking a highly skilled Regional Quality Operations Lead to join our team.The estimated salary for this role is $120,000 - $180,000 per year, depending on experience and...


  • North New Hyde Park, New York, United States Conifer Realty LLC Full time

    We are seeking a professional Community Manager to lead and manage the site teams at our apartment community, Stone Ledge Apartments in Hyde Park, NY. The ideal candidate will have 4+ years of experience in apartment management of affordable housing communities, with a strong background in team supervision, customer service, and compliance.This is a...


  • New Hyde Park, New York, United States FlexStaff Full time

    FlexStaff is seeking a highly skilled Administrative Assistant to support our Business Analyst in managing various administrative and financial tasks within our organization. As an ideal candidate, you will be responsible for handling invoice entries, accruals, inventory reconciliation, and other accounts payable activities.Key Responsibilities:Support the...


  • New Hyde Park, New York, United States Starhired Full time

    Job OverviewStarhired is seeking a skilled CNC Production Manager to join our team. This is a hands-on production role where you will oversee the operation of our CNC machines, train staff, and help fabricate products.We offer a competitive salary range $80,000 - $110,000 per year, depending on experience, along with opportunities for career growth and...


  • New Hyde Park, New York, United States FlexStaff Full time

    About the RoleWe are looking for a skilled Distribution Associate to join our team at FlexStaff. In this role, you will be responsible for receiving, processing, and distributing goods in a fast-paced warehouse environment.Key ResponsibilitiesReceiving Goods:Inspect items for damage or defects and verify accuracy of warehouse deliveries.Complete relevant...


  • North New Hyde Park, New York, United States Northwell Health Full time

    Job Overview: We are seeking a skilled MEDICAL PROGRAM OPERATIONS SPECIALIST to join our team at Northwell Health. As a key member of our Emergency Medical Institute, you will play a crucial role in planning, organizing, and managing program operations.About the Role: The successful candidate will assist in coordinating educational initiatives, ensuring...

  • Operations Manager

    2 days ago


    Massapequa Park, New York, United States Bango Park Full time

    Job OverviewBango Park, a leader in the fast-food industry, is seeking an experienced Operations Manager to join our team.


  • New Hyde Park, New York, United States Northwell Health Full time

    We are seeking a highly skilled and motivated Environmental Services Team Lead to join our Support Services team at Northwell Health. As a key member of our team, you will play a critical role in ensuring that our patients receive the highest level of care and attention to detail.About the RoleThe Environmental Services Team Lead will be responsible for...


  • Rego Park, New York, United States Burlington Full time

    Job OverviewBurlington is seeking a skilled Operational Store Manager to lead the store team and drive business results. The ideal candidate will have a strong background in retail management and be able to work a flexible schedule, including early mornings, nights, weekends, and holidays.About the RoleThis is a full-time position with a competitive salary...


  • North New Hyde Park, New York, United States Northwell Health Full time

    Job Overview:Northwell Health is seeking a skilled Boiler Operations Specialist to join our team. This role is responsible for ensuring the safe and efficient operation of high pressure steam boilers, emergency generators, chillers, cooling towers, cogeneration equipment, and auxiliary systems.Responsibilities:Operate and maintain high pressure steam...