Facilities Operations Manager

1 week ago

Largo, Florida, United States Lutheran Services Florida Full time
Job Summary

Lutheran Services Florida (LSF) is seeking a skilled Facilities Operations Manager to join our team. As a key member of our organization, you will be responsible for planning, budgeting, coordinating, and controlling personnel, materials, and physical resources within the facilities, inventory, transportation, and I.T. departments.

Key Responsibilities:

  • Plan, direct, and coordinate activities and personnel involved in the corrective and preventative maintenance of facilities, utilities services, and grounds.
  • Establish and implement work priorities via a computerized work control system, tracking, trending, and reporting maintenance and operations performance indicators monthly against department goals.
  • Develop and implement policies, procedures, and guidelines to ensure transportation, maintenance, facilities, inventory, and I.T. are maintained according to federal performance standards and local and state regulations for the grantee Head Start and Early Head Start program at centers throughout designated geographical areas.
  • Prepare budget documents, contracts, and monitor and control expenses related to the unit, ensuring appropriate expenditures and staying within the assigned budget.
  • Assess manpower needs and identify shortfalls, interview and recommend for hire new personnel.
  • Provide supervision, guidance, training, and motivation to assigned staff, coordinate functions, assign, monitor, and review work, complete performance appraisals, professional development plans in a timely manner, and initiate corrective action as needed.
  • Develop short and long-range plans, goals, and objectives for the unit and complete required federal and county forms to ensure documented compliance with federal regulations.
  • Coordinate with staff, property managers, landlords, and contractors to ensure the efficient flow of communication relating to maintenance, construction, information technology, and facility-related projects.
  • Ensure compliance with ADA, OSHA, and other laws and regulations, recommend changes in working conditions and use of equipment to increase efficiency of work, maintain an accurate inventory of all program supplies and equipment in centers, offices, and warehouses, establish a system to schedule and conduct regular health and safety inspections of all sites.
  • Implement improvement projects and quickly resolve identified site issues, including safety of playgrounds, buildings, parking lots, and other areas used by staff, children, parents, contractors, and volunteers.
  • Provide or arrange for training on facilities, playground, and workplace safety, attend workshops and meetings as deemed necessary by the Head Start Director, develop and support the professional development plan for staff supervised.
  • Maintain strict confidentiality with respect to HS/EHS children, families, and staff in accordance with LSF and HS/EHS policies and procedures.

Requirements:

  • Bachelor's Degree in Business or related field.
  • Three years of professional experience in facilities management, transportation, inventory management, one of which has been in a supervisory capacity.
  • Successful completion of a Level II background screening, local criminal record check, and drug screening prior to hiring.
  • Bilingual preferred: English/Spanish or English and other languages present in the local area.

Why Work for LSF?

Lutheran Services Florida offers a comprehensive benefits package, including medical, dental, and vision insurance, Teladoc, employee assistance program, employer-paid life insurance, 13 paid holidays, generous PTO policy, 403(b) retirement plan, tuition reimbursement, and more.

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