Lead Project Coordinator

1 week ago

Sauk City, Wisconsin, United States McFarlane's Full time

POSITION OVERVIEW: The Lead Project Coordinator plays a crucial role in identifying, pursuing, and overseeing business development initiatives aimed at enhancing profitability for McFarlane Mfg. Co., Inc.

KEY RESPONSIBILITIES:

  • Identify and cultivate business expansion opportunities while nurturing relationships with clients and partners.
  • Review and analyze all preliminary documents, perform material takeoffs, and compile pricing information.
  • Prepare detailed cost estimates and manage projects collaboratively within a team environment.
  • Specifically, the role includes:
    • Negotiating pricing, scheduling, and contract terms with clients and subcontractors.
    • Executing takeoffs and preparing comprehensive estimates/proposals, managing project timelines and deliverables.
    • Ensuring accuracy in cost estimates related to materials and labor in accordance with project specifications.
    • Maintaining compliance with estimating standards and managing schedules for production and subcontractors.
    • Coordinating project logistics to meet customer expectations regarding quality, pricing, and delivery.
    • Assisting in the review and reconciliation of invoicing and billing processes.
    • Collaborating with the Production Control Team to ensure seamless project operations.
    • Overseeing team budgets and personnel, including project management and estimating staff.
    • Developing the Structural Steel Business by exploring new market opportunities and building relationships with clients, engineers, and architects.
    • Monitoring all projects to ensure alignment with schedules and customer requirements.
    • Facilitating team training on operational systems.
    • Performing additional duties as assigned.
    • Consistent attendance is essential for this role.

SKILLS & QUALIFICATIONS:

Essential:

  • Exceptional written and verbal communication abilities.
  • Strong organizational skills with the capacity to manage multiple projects and stakeholders.
  • Proficient in interpreting various project drawings, specifications, and contract documents.
  • Solid understanding of design and construction drawings to accurately assess project scope.
  • Strong mathematical skills.
  • Adaptable and willing to work additional hours to meet project deadlines.
  • Detail-oriented with a systematic approach to maintaining organized records of all correspondence and deliverables.
  • Proficient in Microsoft Outlook, Excel, and Word.
  • Capable of performing accurate takeoffs and managing change orders.
  • Proactive in seeking bid invitations.

Preferred:

  • Experience with Bluebeam, Tekla PowerFab, and Microsoft Office Suite.
  • Familiarity with digital takeoff methodologies.
  • Technologically savvy with tools and techniques to enhance workflow efficiency.
  • Experience in the structural steel fabrication industry.

EDUCATION & EXPERIENCE:

  1. Bachelor's degree in Engineering or Construction Management is preferred; a minimum of a 2-year technical degree in a related field is required.
  2. A minimum of five years of progressively responsible experience in estimating and project management within the structural steel construction sector is preferred.

SAFETY & PHYSICAL REQUIREMENTS:

Proper personal protective equipment (PPE) must be worn in designated areas. The role requires regular standing, walking, talking, and hearing; frequent sitting; and the use of hands and arms. Close and distance vision is necessary. The ability to lift and/or move up to 25 pounds is frequently required. Adherence to safety protocols is paramount, with an emphasis on leading by example. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.

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